Interior Design Assistant

We are hiring an Interior Design Assistant to support a federal healthcare client in Long Beach, CA. Position Overview The Interior Design Assistant is a support-level role within the Interior Design and Activations team, with a stronger technical and professional foundation than a junior-level designer. This position supports major healthcare facility projects by assisting with FF&E planning, procurement documentation, design records, vendor coordination, and activation activities. This role is a good fit for someone who is highly organized, detail-oriented, comfortable working with drawings and documentation, and able to support both design and administrative project needs in a structured client environment. Key Responsibilities Provide technical and administrative support to Interior Designers and Medical Equipment Planners on major project and activation efforts Prepare and maintain FF&E procurement support documents, including scopes of work, specifications, bid sheets, IGCE inputs, and tracking logs Create and update AutoCAD FF&E plan layers and related visual materials for design presentations and stakeholder reviews Maintain organized digital and physical project files, procurement records, specifications, and design library materials Coordinate with vendors and project teams on delivery schedules, installation activities, and order status tracking Support on-site installation review, punch list development, and follow-up with dealers and installers Assist with move planning, day-in-life planning, activation coordination, and meeting support Attend project meetings and prepare notes, logs, and follow-up documentation Coordinate with contracting, logistics, EMS, OI&T, and material management teams on procurement-related activities Help ensure project documentation is accurate, complete, and kept up to date Minimum Qualifications Candidates must meet one of the following: Bachelor’s degree in Interior Design, Architecture, Facility Management, or a related field; or 8–10 years of relevant experience in interior design support, facility coordination, design documentation, or related work in commercial, institutional, or healthcare settings Required Skills Proficiency in AutoCAD Proficiency in Microsoft Office Suite Ability to read and interpret architectural drawings, blueprints, and specifications Strong documentation, recordkeeping, and file management skills Strong written and verbal communication skills Strong attention to detail and follow-through Ability to manage multiple support tasks in a deadline-driven environment Preferred Qualifications Experience supporting healthcare, hospital, federal, or institutional projects Familiarity with procurement support, SOW development, or specification writing Experience with Revit or BIM tools Knowledge of NCIDQ, LEED, or PMP, or active pursuit of one of these credentials Familiarity with healthcare facility activation or move coordination Important Work Requirements This role is fully on-site in Long Beach, California No remote or hybrid work Candidate must be able to work in a federal healthcare facility environment Candidate must be able to pass required background screening before starting work Candidate must be able to follow client site policies, badge requirements, safety rules, and professional workplace standards This role supports a structured client contract, so dependability, professionalism, and responsiveness are essential Benefits 11 paid federal holidays per year 80 hours combined accrued PTO and sick time Wellbeing allowance #J-18808-Ljbffr