Foundation Finance Analyst

About the Job

Foundation Finance Analyst

Position Highlights:

The Foundation Finance Analyst will manage all phases of Foundation accounts including maintenance and monitoring of new and existing accounts, review of aged accounts, and distribution of funds. The primary function of the role is to provide direct financial and operational advisory services on gift funds and sub-account activity. Additional responsibilities will include maintaining financial operating reports, reviewing and analyzing financial details, and processing distribution requests. This position serves as backup to the Foundation Finance Assistant and will occasionally perform, purchasing, and cash/check deposit processes. Assist with various ad hoc request as needed.

Select Responsibilities:

Philanthropic Fund Management: Maintain and monitor assigned Foundation fund accounts and subaccounts. Perform fund management responsibilities for all new and existing funds by maintaining proper records and providing guidance on fund designation of incoming gifts. Respond to fund related inquires by researching fund history, providing gift and fund balance details, and providing guidance on accessing of funds. Reconcile individual funds by pulling gift history details, comparing details to financial database, and researching discrepancies. Prepare monthly financial fund balance reports and disseminate to appropriate personnel. Collaborate with personnel as needed to assist with their understanding of Foundation policies and procedures. Perform detailed review of gifts with known restrictions for proper spending. Work with accountable officer to confirm statuses and provide stewardship details to Donor Relations team. Review incoming distribution requests for accuracy and completeness. Work with requester to obtain missing and/or incomplete documentation. Verify fund balances are adequate and submit to various approvers. Track progress of distributions until process is complete. Perform backup procedures for Finance Assistance, such as:, purchase order creation, invoice submission to AP, and cash/check deposit procedures as needed.

Philanthropic Financial Analysis & Reporting: Collaborate with Research Administrators, Principle Investigators, Accountable Officers, and other support staff to review assigned accounts and provide guidance on accessing/spending of donor funds. Prepare financial analysis of accounts and provide guidance on strategic planning to maximize spending in a fiscally responsible manner. Prepare fund balance reports monthly and disseminate to assigned personnel. Monitor and review open sub-accounts for utilization of balances, provide recommendation for potential closures, and work with assigned administrators to extend end dates, if needed. Perform monthly review of sub-account expenses by making sample selections, pulling invoice support, and reviewing for adherence to fund restrictions. Detailed documentation required for review. Assist Director Foundation Finance and Senior Foundation Accounting Analyst as needed with ad-hoc financial requests.

Credentials and Qualifications:

• Minimum of two (2) years experience in accounting/financial analysis is required.
• Bachelor's Degree within Business, Accounting, Finance or related field.
• Experience in accounting/financial analysis environment with a concentration on philanthropy.
• Experience working in a healthcare organization preferred.
• Experience in all aspects of philanthropic funds, including receiving and processing requests, monitoring completeness and accuracy of requests, updating balances, setting up new funds, and communicating with accountable officers.

Preferred:

• Experience in accounting / financial analysis environment with a concentration on philanthropy.
• Experience working in a healthcare organization preferred.
• Experience in all aspects of philanthropic funds, including receiving and processing requests, monitoring completeness and accuracy of requests, updating balances, setting up new funds, and communicating with accountable officers.
• Experience in monitoring and maintaining administrative policies, procedures, and compliance.
• Experience with donor/financial databases, such as Raiser's Edge and Financial Edge.
• Experience in business operations, including purchasing and invoicing.
• Strong problem solving and organizational skills; ability to apply critical thinking skills; ability to interact effectively with a variety of people in a team emphasized environment; strong attention to detail; and the ability to meet multiple priorities under strict deadlines is essential; ability to support significant change.
• Demonstrated knowledge and application of financial best practices.
• Results driven, strategically-minded and eager to partner with Foundation teams to help them achieve their fundraising goals.