Litigation Legal Secretary (Irvine)

We are seeking an experienced Litigation Legal Secretary to join our team. This is a full-time, in-person position (hybrid/remote work is not offered). The ideal candidate will have a minimum of 5 years of legal secretarial experience, with trial experience. This role requires a highly organized, detail-oriented professional who thrives in a fast-paced environment and can effectively support multiple attorneys across a variety of litigation matters.

Key Responsibilities

• Maintain familiarity with California state and federal court rules and procedures
• Proactively support attorneys by tracking the status of current cases and projects, using available resources to ensure timely progress
• Handle a wide range of complex, confidential, and time-sensitive materials
• Prepare, revise, and proofread correspondence, pleadings, and other legal documents
• Provide dedicated support to 3-4 attorneys handling employment litigation, affirmative action, class action, and related matters, with additional backup support as needed
• Serve as a liaison between internal departments, clients, and outside agencies, including coordinating depositions, mediations, and client communications
• Manage docketing responsibilities, maintain attorney calendars, and track CLE records
• Coordinate travel arrangements, including flights, hotels, and transportation, and manage any necessary changes

Qualifications

• Minimum of 5 years of experience as a Legal Secretary
• Trial experience 
• Strong knowledge of California state and federal court filing procedures and rules
• Excellent organizational, communication, and time-management skills
• High attention to detail and ability to handle confidential information with discretion
• Ability to manage multiple priorities and work independently in a fast-paced environment
• Proficiency in Microsoft Office and legal-specific software