Senior Inventory Specialist

Warehouse And Supply Coordinator

This position performs technical and administrative work coordinating the proper requisition, receipt, inventory control, and record keeping operations of a County warehouse, storeroom, supply yard, or departmental specialty commodities area. Incumbents in this class provide lead guidance, direction, and training to assigned staff.

Essential Job Functions:

• Acts as a lead worker prioritizing, assigning and reviewing the work of assigned staff and providing guidance, direction and training.
• Generates and completes work orders: schedules repair and maintenance activities; and submits work orders to appropriate personnel.
• Procures a variety of equipment, materials, and supplies in compliance with County purchasing policies and regulations.
• Receives requests for equipment, materials, and supplies: researches and determines appropriate procurement method; develops and/or verifies specifications; reviews prepared requests for bid/proposal; and evaluates vendor responses.
• Places orders with vendors for routine and complex procurements: generates purchase requisitions; and processes payments.
• Researches vendors, current catalogues, and online sources to determine the most competitive pricing for parts and equipment.
• Reconciles accounts, gathers and reviews procurement card purchase receipts; reconciles monthly totals; assigns transactions to the appropriate account; contacts vendors regarding discrepancies and errors; and submits documentation to Finance.
• Maintains accurate records of procurement activities and inventory; reviews all invoices for accuracy; investigates and resolves any discrepancies; and retains or purges records according to records retention rules and guidelines.
• Prepares a variety of reports related to work activities: enters data into databases and software systems; runs and verifies accuracy of reports; and submits reports to appropriate personnel.
• Performs the duties of other department personnel as needed.
• Provides exceptional customer assistance, problem-solving, and/or complaint resolution by all forms of communication.

Education and Credentials That Power This Role:

Education and Experience: An equivalent combination of relevant training, education and experience:

• High school diploma or equivalent.
• Two (2) years of experience in the receipt, storage, control, and issuance of materials, parts, and related stock items.

Licenses and/or Certificates:

• Must maintain a valid driver's license.

Your Purpose & Day-To-Day Journey:

• Knowledge of departmental policies, plans, and procedures.
• Knowledge of modern office practices, plans, and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other job-related computer programs and software applications.
• Knowledge of inventory methods, procedures, and records used in maintaining control over property and equipment.
• Knowledge of office practices, procedures, and use of equipment.
• Knowledge of standard office computer equipment and software applications; ability to maintain accurate records and reports.
• Skill in effective communication, both orally and in writing.
• Skill in prioritizing and organizing work.
• Skill in the use of office equipment such as a computer, multi-line telephone system, scanner, fax machine, and copier.
• Ability to perform multiple tasks with accuracy and attention to detail.
• Ability to ascertain priorities and meet deadlines and objectives.
• Ability to make arithmetic computations accurately and rapidly.
• Ability to make recommendations and to use resourcefulness and tact in solving new problems.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
• Ability to follow written and oral instructions.
• Ability to operate a motor vehicle.
• Ability to provide internal/external guidance and customer assistance via all forms of communication.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to author reports, business correspondence, and procedure manuals.
• Ability to establish and maintain effective working relationships with managers, service providers, other employees, and the general public.

Extra Details You Should Know:

Physical Demands: Stooping, sitting, crouching, walking, pulling, lifting, hearing, seeing up close, seeing far away, kneeling, reaching, pushing, talking, standing, finger movement, repetitive motions, depth perception. Frequent lifting of up to 25 pounds; occasional lifting of up to 50 pounds.

Work Environment: Work requires some exposure to environmental changes (e.g., outdoor weather and/or field conditions, warehouses, covered loading docks, garages, etc.) or irate customers, extreme noise, odors, heights and/or dust.

Risk/Safety Conditions: This position requires some exposure or risk to physical health and/or physical safety (e.g., exposure to environmentally hazardous material, assault and battery, heavy equipment, communicable disease, etc.). To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Charlotte County is an Affirmative Action/ADA/Veterans' Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply.