Corporate Legal Assistant

Job Description

Job Description

Direct Counsel is partnering with a nationally recognized Am Law firm seeking a Corporate Legal Assistant with 2+ years of experience to support its growing Corporate Practice Group.

The ideal candidate will provide administrative and legal support to attorneys and paralegals, including backup and overflow assistance. The group advises clients on M&A, leveraged buyouts, public offerings, venture capital financings, and private offerings .

Candidates should have strong administrative, communication, and organizational skills; familiarity with legal terminology and documents; and a high level of accuracy, professionalism, and confidentiality.

• Assists in the preparation of documentation for amendments, withdrawals, mergers and dissolutions of corporations or partnerships.

• Assists in preparation for, and during, deal closings; prepares closing binders and document sets for distribution

• Assists in preparation of SEC filings, with regard to securities offerings and other dealings and in the preparation of UCC filings and search requests.

• Open files, including gathering appropriate information from timekeepers involved and completing proper forms, requesting conflict of interest check from Records Department and processing Client/Matter sheet request in proper format for Finance Department, preparation of engagement letter and updating timekeeper client sheets and billing information in database.

• Maintains files, as well as filing and monitoring cases on electronic platforms.

• Proofreads and corrects prepared materials for correct grammar, spelling, punctuation, format and content.

• Sorts, opens, logs, and distributes incoming mail to staff and attorneys; attaches incoming correspondence to case file and related materials needed for action.

• Composes routine letters and memoranda and prepares reports using knowledge of practice area and guidelines.

• Receives and screens clients and telephone calls; responds to inquiries on a variety of matters such as the status of buy-sell agreements, employment agreements, assignments, promissory notes, leases, etc.

• Schedules and arranges meetings and conferences and notifies interested parties; arranges travel for attorneys including scheduling transportation and making hotel reservations. 

• Schedules assigned attorneys calendar of activities, including making commitments for meetings, conferences, or other engagements.

• Requisitions supplies, equipment and other services for the assigned desk and its alignment from the operations department.

• Acts as liaison with various internal departments as well as with outside vendors.

• Coordinates with the Finance Department with respect to billing matters.

• Assist other assistants in other practice groups with overflow and rushes, as needed and able to do so.

• Possess knowledge of general office policies, procedures and practices.

• Familiarity with federal, state, and county forms regarding corporations and partnerships and the filing procedures

• Familiarity with the Corporations Code

• A working knowledge of profit sharing and pension plans, stock options, deferred compensation, incentive compensation plans and insurance programs

• Have previous experience and knowledge of legal requirements and forms necessary for amendments, withdrawals, mergers and dissolutions of corporations or partnerships.

• Legal terminology, as well as national, federal, and state-specific procedures.

• Legal industry, writing, language and spelling skills.

• High school education or equivalent required, some higher education or vocational education preferred.

• Minimum 3 years of experience working directly in the Corporate practice area as a legal assistant in a law office.

• Salary range: $70,000 – $90,000 annually

• Four remote workdays per month (subject to change). The remaining days require in-office attendance in the Scottsdale office

• Overtime may be required on an as-needed basis

• Eligibility for performance-based bonuses

• Comprehensive benefits package

• 401(k) and profit-sharing program

• Collaborative and collegial work environment

• Opportunities for professional growth and advancement