Administrative Event Coordinator

Job Description

Job Description

Administrative Event Coordinator

Position Summary

We are seeking a dedicated Administrative Event Coordinator to bring creativity, organization, and passion to our donor engagement efforts. In this role, you will plan and execute events that connect people to our mission, foster lasting relationships, and celebrate the impact of philanthropy on the lives we serve.

About Us

At Trellis Supportive Care, our mission is to provide compassionate care and support to patients and families, made possible through the generosity of our donors and community. We believe every event is an opportunity to deepen relationships and inspire meaningful giving.

Schedule

Monday-Friday 8a-5p working onsite on our beautiful Winston Salem campus - with flexibility to work occasional evenings & weekends during events

Key Responsibilities

• Organize and coordinate all logistics for donor-focused events and programs that strengthen community relationships and advance fundraising goals.
• Partner with Marketing to design invitations, promotional materials, and compelling event communications.
• Manage sponsorship fulfillment, donor acknowledgments, and event data with care and accuracy.
• Track sponsorship commitments, payments, and invoices to ensure timely fulfillment.
• Provide excellent support to the Donor Relations Department through reporting, communications, and data entry and database management.
• Provide backup coverage to the receptionist and participation in main line phone answerer rotation.
• Ensure each event reflects the mission and values of Trellis Supportive Care.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• Prior event coordination experience; nonprofit or fundraising experience strongly preferred.
• Excellent organizational skills and the ability to manage multiple priorities.
• Strong written and verbal communication skills, with attention to detail.
• Proficiency with Microsoft Office Suite; familiarity with fundraising software a plus.
• Valid driver’s license and automobile insurance required.

What We Offer

• The opportunity to create experiences that inspire generosity and make a lasting impact in our community.
• A collaborative and mission-driven work environment where your contributions matter.
• A chance to be part of a team dedicated to supporting patients, families, and the greater community.

For information about this and other positions contact Charlotte Akers, Talent Acquisition Manager at Trellis Supportive Care.

***Trellis Supportive Care provides an exceptional and comprehensive benefits package***

* Annual flu vaccination is a condition of employment unless an employee qualifies for a medical or religious exemption*

“Trellis is an equal opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.”