Executive Assistant

Overview Galapagos Federal Systems LLC is seeking a highly skilled and motivated Executive Assistant to join a high-performing team committed to operational excellence and mission success. As a key member of the Headquarters Space Training and Readiness Command's Plans, Programs, and Requirements Directorate, the Executive Assistant will play a critical role in supporting the Directorate's day-to-day operations and leadership priorities. This position requires a proactive, detail-oriented professional capable of delivering senior-level executive administrative support in a fast-paced, high-visibility environment. The ideal candidate will demonstrate a proven track record of supporting mission-critical programs, possess exceptional organizational and communication skills, and excel at managing competing priorities with minimal supervision while maintaining the highest standards of professionalism and discretion. Key Responsibilities Coordinate and manage all aspects of executive scheduling, including complex calendars and intricate domestic and international travel arrangements using the Defense Travel System (DTS) Plan, coordinate, and support meetings, conferences, and executive engagements, ensuring seamless logistics, agenda preparation and distribution, and effective communication among participants Serve as a trusted liaison between executives and internal and external stakeholders, professionally managing correspondence, phone calls, and email communications Anticipate executive needs and preferences, proactively addressing requirements to ensure continuity of operations and leadership effectiveness Handle classified, sensitive, and confidential information with the highest level of discretion, professionalism, and compliance with security requirements Manage special projects and executive-directed initiatives, ensuring timely execution, attention to detail, and high-quality deliverables Identify potential scheduling conflicts or operational issues in advance and implement proactive, solutions-oriented actions to mitigate risks Operate independently with minimal supervision while effectively collaborating with senior leadership and team members to support mission objectives Utilize Microsoft Office applications to prepare correspondence, reports, briefings, and executive materials Support the management of secure facility spaces, as required Responsibilities Skills and Experience Active DoD Top Secret clearance with SCI eligibility; must be willing and able to successfully complete a Government Counterintelligence Scope Polygraph, if required Minimum of 10 years of relevant DoD experience, including recent experience (within the past five years) supporting SAP and/or SCI environments Demonstrated experience providing comprehensive executive-level support, including calendar management, meeting facilitation, task coordination, and travel planning with working knowledge of the Defense Travel System Exceptional organizational skills with the ability to prioritize competing deadlines, multitask effectively, and operate autonomously in a fast-paced environment Strong analytical, problem-solving, writing, and editing skills, with meticulous attention to detail Excellent verbal and written communication skills, with the ability to interact professionally across all levels of leadership and external stakeholders Self-motivated, proactive professional who anticipates issues, mitigates risks, and drives solutions rather than reacting to problems Experience managing or supporting secure facilities is highly desirable Education and Certifications Required Master's degree (waiverable) Benefits Medical, dental, vision, disability, and life insurance Flexible Spending Accounts 401(k) PTO Paid Parental Leave Tuition reimbursement Paid federal holidays Security Clearance Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information. Physical Requirements Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary. Company Summary Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services. Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer. Our service commitment is simple - "Quality IT Solutions... On Time & On Budget." Company Employment Statement Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics. Posted Salary Range USD $117,000.00 - USD $127,000.00 /Yr. Please Apply at: #J-18808-Ljbffr KaiHonua