Treasury Assistant - Treasurer's Office

Job Description

Job Description

SIERRA COUNTY POSITION DESCRIPTION

Job Title:

Treasury Assistant

Department:

Treasurer’s Office

Supervisor:

County Treasurer

Grade:

FLSA Status:

4

Non-exempt/Part Time

Job Summary

Under the direct supervision of the County Treasurer, contributes to the efficient daily operation of the Treasurer’s Office by performing a wide range of clerical and customer service tasks. Maintains professionalism in all interactions with internal and external customers.

Essential Functions

• Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department.
• Greets internal and external customers and visitors, determines nature of business, answers questions and directs to appropriate personnel.
• Accepts and processes incoming tax payments; provides receipts for payments.
• Conducts research related to County resident inquiries.
• Inputs journal entries and closing entries daily.
• Researches tax records and processes delinquent property tax accounts, as needed.
• Screens incoming calls and correspondence; exercises judgment and responds accordingly.
• Responds to questions and requests for information in a professional and timely manner.
• Types forms, reports, memos, letters, and various other correspondence on behalf of County Treasurer.
• Enters data into computer system regarding changes in Treasurer’s Office records.
• Assists in responding to correspondence from the general public concerning tax matters.

• Maintains effective filing and retrieval system of departmental information; destroys records per County policy.
• Process Landfill payments and reconcile to receipts.
• Receives, sorts, logs, and routes mail; processes and mails all departmental mail.
• Builds and fosters effective working relationships with others.
• Enhances professional growth and development through participation in seminars, educational workshops, classes, and conferences.
• Executes other tasks and responsibilities as assigned.

*Applicant must disclose real or perceived conflicts of interest and must abide by the Governmental Conduct Act (NMSA 10-16-1 (et. seq.).

Minimum Qualifications

• High School Diploma or equivalent.
• Valid driver’s license is required.
• Must be able to successfully pass a background screening / investigation.

Knowledge, Skills, and Abilities:

Knowledge of:

• Policies, functions, and responsibilities of Sierra County.
• Laws, ordinances, rules, and regulations pertaining to property taxation within Sierra County.
• Basic arithmetic, records management and use of office equipment.

Skill in:

• Operating various word-processing, spreadsheets, accounting and database software programs in a Windows environment.
• Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
• Correct English usage, grammar, spelling, and punctuation.

Ability to:

• Maintain confidentiality.
• Communicate effectively in English in written and oral form.
• Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
• Work in a fast-paced environment and meet deadlines.

Physical/Mental Demands, Work Environment, Equipment Usage

Work Environment:

Work is generally performed in an office setting with a moderate noise level. Tight time constraints and multiple demands are common. Travel may be required for training, meetings, conferences, presentations, and other events.

Physical/Mental Requirements:

While performing the duties of this job, the employee regularly is required to sit; move throughout the office/complex/site ; use hands to finger, handle, or feel; reach with hands and arms; and communicate effectively. The employee occasionally is required to lift/move up to 25 pounds. Close vision ability is required. Position may cause stress and tension.

Equipment, tools, and materials:

Tools used in performing the essential functions of the job: fax machine, photocopy machine, computer terminal and keyboard, calculator, telephone, scanner, and map copier.

*Sierra County is an equal opportunity employer and welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age.