Front Desk Coordinator

Job Description

Job Description

Front Desk Administrator

We are looking for an experienced and dependable Front Desk Administrator to support daily office operations in Denver, Colorado. This contract opportunity with potential for a permanent role is ideal for someone who enjoys being the first point of contact for visitors while also taking on a variety of administrative tasks that keep the office running smoothly. The right candidate will bring initiative and strong organizational skills to a fast-paced environment.

Responsibilities:

• Welcome guests, manage entry at the secured front entrance, and create a positive first impression for everyone visiting the office.

• Handle incoming phone calls through a multi-line system, direct inquiries to the appropriate team members, and take messages when needed.

• Sort, log, and distribute incoming mail while helping maintain accurate office records and tracking documents in Excel.

• Prepare basic correspondence and printed materials in Microsoft Word, including address labels and other routine office documents.

• Coordinate travel arrangements such as flights, hotel reservations, and related logistics for leadership and select team members.

• Support calendar management for several employees by scheduling meetings, organizing appointments, and reserving conference rooms.

• Assist with administrative finance tasks, including expense reporting, company credit card documentation, and invoice processing in internal systems.

• Monitor office supply levels, place orders as needed, and help ensure the workplace remains organized and fully stocked.

• Provide occasional support for company meetings and events by researching vendor options, gathering pricing, and assisting with planning details.

• 2+ years of experience in a front desk, receptionist, or administrative support role.

• Comfortable managing a multi-line phone system and handling a high volume of inbound calls with tact and efficiency.

• Working knowledge of Microsoft Word, Excel, and Outlook for scheduling, document preparation, and record tracking.

• Experience coordinating calendars, scheduling meetings, and arranging business travel.

• Strong interpersonal skills with a friendly, service-oriented approach and a detail-oriented demeanor.

• Able to work independently, stay productive during slower periods, and adapt to changing priorities.

• Willingness to learn new proprietary software and support a broad range of office and administrative tasks.