Junior Staff Accountant

Job Description

Job Description

Job Title : Junior Staff Accountant

Department : Accounting                  

Reports To : Assistant Controller

FLSA Status : Non- Exempt            

Pay Grade : 05          

Approved By: Controller

Approved Date: 1/1/2026       

Summary

Responsible for supporting the accuracy and timeliness of daily financial transactions, with a primary focus on cash receipts, disbursements, and general ledger posting. Assists with month-end and year-end closing activities, audit preparation, and routine financial reporting while adhering to established internal controls, POA policies, and GAAP accounting principles.

Essential Duties and Responsibilities  

The following duties are representative of the position. Other duties may be assigned.

1. Prepare and post daily cash journal entries , including ACH drafts for member assessments, utilities, credit card activity, and other electronic receipts
2. Record and apply daily cash receipts accurately and timely to the general ledger
3. Process and monitor payments (ACH, checks, and electronic payments) to support the complete, accurate, and timely payment of expenses
4. Work in coordination with the Accounts Payable Clerk and any temporary or part-time A/P support by assisting with invoice documentation, approvals, posting, and payment activities
5. Maintain and process vendor 1099 information, including reviewing vendor records, tracking reportable payments, and assisting with year-end 1099 reporting and required federal filings
6. Monitor the daily cash position and bank balances, communicating observations or concerns to senior accounting staff
7. Support bank activity review and reconciliation processes to help maintain accurate cash records
8. Assist with maintaining accurate subsidiary ledger activity and support reconciliation to the general ledger
9. Assist management and staff, as requested, with accessing and understanding financial reports from multiple reporting systems
10. Assist with monthly and annual close processes , including preparation of reconciliations, schedules, and supporting documentation
11. Support year-end audit preparation by assembling requested materials and responding to audit requests
12. Follow established internal controls, POA policies, and standard operating procedures (SOPs)
13. Maintain regular and responsible attendance in accordance with daily processing and close schedules
14. Perform other accounting-related duties as assigned

Qualifications  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Education and/or Experience

Associate’s degree in accounting, Business or a related field is desired.  A minimum of 1 year’s general business, accounting and office experience intermediate MS Word and MS Excel knowledge. Experience with SAP Concur and general ledger software is desirable. 

Language Skills  Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations.  

Mathematical Skills 

Ability to identify variances and trends with accounting transactions. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  

Reasoning Ability 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts.  The noise level in the work environment is usually moderate.