Full-Time House Manager & Family Assistant

Full-Time House Manager & Family Assistant

Location : St. Louis, Missouri (Ladue/Frontenac area)

Employment Type : Full-Time (40+ hours/week)

Proposed Start Date : Late July/Early August 2026 (aligned with relocation)

Compensation : $32-$38/hour (commensurate with experience), structured to approximately ~$70,000 annually

Requirements : Able to maintain a smoke-free environment, pass background check, excellent driving record, and has a safe, reliable vehicle for job-related driving

Proposed Schedule: This is a full-time role with a flexible schedule that shifts based on the family's needs.

• Core hours typically include Monday-Thursday afternoons (3:00-8:00 PM) to support school pickups, activities, and evening routines
• Additional daytime hours will be scheduled for household management, errands, meal prep, and logistics
• Schedule will vary week-to-week depending on school calendars, travel, and activities
• Occasional overnight care (1-2 nights/month) with advance notice
• Flexibility to occasionally support weekend coverage is strongly preferred, with advance notice

About Our Family

We are a busy, engaged family of five relocating from Boston to the St. Louis area in summer 2026. Our family includes three children-ages 11, 9, and 4-who will each be attending different schools and participating in a variety of activities.

Both parents work full-time in demanding, often unpredictable roles, which means schedules can shift and require flexibility. Mom will be working largely from home office during the first year in St. Louis, but with occasional travel back to Boston for work. With no established local support network in St. Louis, we're looking for a trusted partner to help manage the day-to-day logistics of family life.

Our home is warm and structured, and we value routine, communication, and mutual respect. We keep a kosher household and are happy to provide clear guidance for anyone unfamiliar with those practices.

This role is a blend of household management and active family support, ideal for someone who enjoys working with children, managing moving pieces, and helping a busy home run smoothly behind the scenes.

Top Priorities for This Role

While the responsibilities below reflect the full scope of the role, the day-to-day focus centers on:

• School & activity logistics : managing pickups, drop-offs, and transportation across multiple schools and activities.
• After-school support : helping children transition home, manage homework, and stay on track in the afternoons.
• Meal & kitchen support : preparing simple, family-friendly dinners in alignment with kosher guidelines, with enough flexibility for one or both parents to join when home. Keeping the kitchen stocked with the staples, a list provided at the beginning of employment and kept fairly constant.
• Household management & flow: overseeing laundry, organization, errands, family calendars, vendor coordination, recurring vehicle/home maintenance, and the behind-the-scenes systems that keep the household functioning smoothly.

What a Typical Day & Success in This Role Might Look Like

Your day may begin with focused household support-laundry, errands, meal prep, and general organization-so the home is set up before the kids return. From there, you'll transition into after-school responsibilities, including coordinating pickups, managing activity transportation, and helping the kids settle in, start homework, and move into the evening routine. With three kids at three different schools, the hours of 5:00-8:00 PM will often involve close collaboration with at least mom. This role is best suited for someone who enjoys partnering in real time, dividing and conquering across homework, activities, dinner, and bedtime logistics to help weeknights run smoothly. On infrequent occasions, the House Manager may independently lead this window if both parents are unavailable.

You will likely prepare a simple dinner, pack 1 lunch for the next day (older two boys get lunch at school), and reset the kitchen and main living spaces so everything is ready for the night ahead.

Over time, success in this role means:

• The home is organized and prepared before the afternoon rush
• The kids are where they need to be-on time and supported in their routines
• Afternoons and evenings feel structured, calm, and well-managed
• Meals, laundry, and household needs are handled consistently.
• The family can focus on work and time together, knowing everything else is taken care of

Who You Are / What We're Looking For

Our ideal candidate is experienced, steady, and enjoys supporting both children and household operations. You are confident in managing multiple moving pieces, communicating clearly, and bringing a calm, capable presence to a busy home.

You are someone who is:

• Experienced and mature, ideally with a background in childcare, education, or household management
• Highly organized and proactive, able to manage schedules, logistics, and daily routines
• A safe, confident driver, comfortable transporting children regularly
• Warm but firm with children, able to support an older child who may test boundaries
• Flexible and communicative, able to adapt to changing schedules week-to-week
• Professional and discreet, with strong respect for privacy and boundaries in a family home
• Capable in the kitchen, preparing simple, healthy meals and following kosher guidelines
• Reliable and consistent, with strong follow-through

This role is best suited for someone who enjoys hands-on household support and active involvement with children, rather than someone looking for a purely administrative or childcare-only role. You take pride in creating structure, maintaining systems, and helping a home run smoothly.

Candidates with experience in education, caregiving, or household management-including those who have raised children of their own-often thrive in this role.

Key Responsibilities
Family Support & Transportation

• Coordinate school pickups and drop-offs across multiple schools
• Manage transportation to and from sports and extracurricular activities
• Support after-school routines, including homework and daily transitions
• Provide occasional overnight care (1-2 nights/month with notice)
• Prepare backpacks, lunches, and activity items
• When providing overnight care, manage the following morning routine including breakfast, school/camp prep, and drop-off responsibilities

Meal & Kitchen Support

• Prepare simple, family-friendly dinners (around 5:00 PM) that the whole family can enjoy, with an emphasis on easy, kid-friendly meals that work for the whole household
• Pack school lunches and prepare snacks
• Batch prep meals for breakfasts and lunches as needed
• Follow kosher household guidelines (training provided)
• Maintain kitchen cleanliness and organization

Laundry & Household Upkeep

• Manage family laundry (wash, dry, fold, organize)
• Support clothing organization and seasonal transitions
• Maintain general household order through light daily resets (load/unload dishwasher, wipe surfaces, vacuum high-traffic areas, etc.)

Household Management & Logistics

• Oversee family calendars and schedules
• Coordinate vendors and service providers (cleaners, repairs, etc.)
• Track recurring household needs and maintenance
• Assist with travel planning and preparation
• Prepare for holidays, guests, and family events

Inventory, Shopping & Errands

• Grocery shop and maintain household inventory
• Track and restock pantry, fridge, and household supplies
• Run errands (returns, dry cleaning, post office, etc.)
• Manage deliveries, packages, and mail

Household Systems & Vehicle Support

• Schedule vehicle maintenance and ensure cars are clean and fueled
• Track registrations, insurance, and service schedules
• Support general household systems and upkeep

How to Apply

Please submit the following:

• A short introductory letter
• Your updated resume
• Three professional references with contact information

Please note: this role requires a background check and driving record verification.

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