Workflow System Analyst/Administrator

Our client is a global investment firm and they are seeking a Workflow System Administrator (Asana) with a focus on their Asana platform to join their team.

This role is fully remote, 40 hours per week. East Coast location is preffered.

POSITION DESCRIPTION
We are seeking an Workflow System Administrator (Asana) to join the Digital Platforms Enablement group of the firm's Marketing team. This individual will help manage and evolve the Asana project management platform, which supports how Marketing and Communications teams manage request intake, execute on workstreams, and measure outputs across the organization.

Reporting to the Asana Product Owner, this role will be instrumental in maintaining and enhancing the backend architecture of Asana to improve workflow consistency, efficiency, and connectedness across Marketing and Communications. The successful candidate will leverage Asanas feature suite to enable an optimal operational model for Marketing & Communications groups.

This is an exciting opportunity for a detail-oriented, solutions-driven professional to contribute to the continued growth and evolution of a global marketing organization through technology enablement and operational excellence.

 

RESPONSIBILITIES
- Manage the backend and administrative components of Asana, including automation rules, custom fields, project setup, intake forms, and task templates.
- Oversee Asana architecture and structure for Marketing and Communications teams, ensuring alignment with organizational goals and taxonomy.
- Conduct routine quality assurance checks to maintain platform hygiene and consistency across workspaces, including cleanup and automation validation.
- Support ad hoc requests from teams while ensuring that all platform changes adhere to overall governance and best practices.
- Maintain comprehensive documentation for platform architecture, automation, and reporting.
- Identify opportunities to optimize processes and anticipate risks based on a deep understanding of platform structure and Marketing operational goals.
- Support build out of Asana AI automation features to improve efficiency and reporting.

ATTRIBUTES
- Able to receive direction and independently execute on priorities.
- Demonstrates exceptional attention to detail and strong organizational discipline.
- Proactive problem solver who can connect day-to-day execution with broader operational goals.
- Comfortable navigating ambiguity and adapting to evolving priorities in a fast-paced environment.
- Curious, solution-oriented, and driven to improve systems and processes that support marketing excellence.

QUALIFICATIONS
- Admin/backend experience with Asana or similar workflow management tool (Monday, ClickUp, Trello, Workfront etc.) required
- Comfortable setting up and managing platform features such as fields, automation, intake forms, and reporting dashboards
- Experience using digital platforms to facilitate complex, cross-functional workflow solutions that support specific teams while maintaining broader connectivity 
- Familiarity with standard Marketing organizational structure and execution models a plus
- Bachelor's degree required; additional certifications in project management or Asana administration a plus

 

In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including financial information.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

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Cameron Little - Senior Recruiter

For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.This is a new role.

This job was first posted by Creative Circle on 05/14/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.

This job was posted on 05/14/2026 and is open for 60 days

Everforth Creative Circle is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.

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