Real Property Services Leasing Agent-60014413

Real Property Services Leasing Agent

The Department of Administration's (Admin) Division of Facilities Management & Property Services (FM) oversees the daily operation and maintenance of 53 state-owned buildings, including the State House, Capital Complex, and Governor's Mansion, ensuring they remain safe, functional, and well-maintained. We are growing and are now seeking a Real Property Services (RPS) Leasing Agent to join our team. In this role you will act as a leasing agent for the state along with its agencies and a liaison between state agencies and landlords in accordance with the State's laws and regulations, Admin's policies and procedures, and the requirements of the State Fiscal Accountability Authority and Joint Bond Review Committee. The FM lease program includes the procurement and management of state leasehold interests in privately owned real property and the management of state-owned properties under the control of Admin. This role is ideal for a self-motivated individual who has strong multitasking skills to coordinate tasks necessary to meet time sensitive deadlines and is eager to make a significant impact in maintaining the State's properties. This position is onsite in Columbia, SC.

Responsibilities of the Real Property Services Leasing Agent:

• Track and update lease files with close attention to end dates and time sensitive deadlines.
• Notify agencies of upcoming lease termination dates and inquire regarding agency intentions. Assist agencies seeking to lease space by preparing and analyzing request for space forms, developing solicitations and analyzing proposed lease space.
• Advertise the lease solicitations according to departmental policies and procedures, including on the State's website, and the SC Business Opportunities publication.
• Compile offers received from solicitation process, calculate cost projections and prepare comparison spreadsheet of all offers for the agency to review following approval of the PM. Develop a plan to negotiate proposals of interest.
• Coordinate site visits, attending as directed by management for proposed lease facilities, noting building characteristics of interest to the agency and up-fits that may be needed for functionality, safety, and for the purpose of space audits as needed. Request and review test fits from the landlord to ensure that the agency's requirements are met satisfactorily.
• For non-board level leases, negotiate with the landlord of the selected proposal to obtain the best rate and lease terms possible for the agency. Prepare draft leases utilizing RPS standard form documents, incorporating negotiated terms and conditions for review by RPS Manager. Ensure supplemental documents related to leases are completed accurately and provided to the RPS Manager for review before documents are executed.
• Request and send executed Lease Payment Authorization (LPAs) to appropriate agency representative for processing payment. As a back-up, prepare monthly or periodic lease reports as requested. As a back-up, prepare Lease Payment Authorization (LPAs) for rent and operating costs.
• Initiate and track annual billing for real property where the State is the Landlord.
• As a back-up, track, enter, and update leases through SCEIS Flexible Real Estate.
• Maintain accurate lease files and perform audits as necessary.
• Daily monitor the RPS mailbox to ensure timely response to all inquiries.
• Perform other duties as assigned to include disaster response assistance as needed.

Minimum and Additional Requirements:

• A high school diploma and at least three (3) years of relevant experience in business management, public administration, or administrative services.
• A bachelor's degree may be substituted for the required work experience.
• Requires a valid driver's license.

Additional Requirements:

• Demonstrate high attention to detail as well as good organizational, communication and customer service skills.
• Knowledge of commercial real estate leasing terminology, principles and procedures, including lease solicitations, negotiations, and contract language is helpful but may learn on the job.
• Ability to successfully negotiate contract terms and conditions.
• Ability to comprise and evaluate lease proposals, space needs and space requirements.
• Working knowledge of Microsoft products (including Word, Outlook and especially Excel), Adobe Acrobat, and online research capabilities.
• Ability to read and interpret office floor plans and space requirement forms.
• Knowledge of and ability to interpret and apply laws, regulations, policies and procedures relevant to commercial leasing for state agencies.
• Ability to coordinate diverse administrative functions and communicate effectively with internal and external customers.
• Ability to prepare complex reports.
• Position requires frequent lifting up to 10 lbs.
• Position may be required to report to work during emergency situations.
• Position requires routine driver duties, such as very limited travel during normal business hours primarily for site visits, walk-through and space evaluation as requested by management.

Applicants indicating college credit or degree(s) on the application may be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Department may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.

The Department of Administration is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Administration offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices:
• State Retirement Plan (SCRS)
• State Optional Retirement Program (State ORP)