Intern, Operations Associate

Job Description

Role Overview

Capstone is seeking a reliable, organized, and hands-on Office Operations Intern to support the day-to-day operations of our Washington, DC office. This role is ideal for someone who is detail-oriented, proactive, and enjoys helping a team stay organized and running smoothly.

The intern will assist with presentation preparation, printing and assembling decks, inventory management, catering coordination, and general office support. This position offers an opportunity to gain practical experience in office operations while working in a fast-paced, professional environment.

Key Responsibilities

• Presentation and Deck Preparation: Print, assemble, bind, and organize presentation decks and other materials for internal and client meetings.

• Printing and Document Management: Manage printing requests, ensure materials are accurate and professionally presented, and troubleshoot basic printing issues.

• Inventory Management: Monitor and maintain office supplies, snacks, beverages, and other inventory. Restock supplies and notify the team when items need to be reordered.

• Catering and Meeting Support: Coordinate catering orders for meetings and team events, set up conference rooms, arrange refreshments, and ensure meeting spaces are clean and prepared.

• Office Organization: Help maintain an organized, professional, and welcoming office environment, including conference rooms, shared spaces, and kitchen areas.

• Mail and Deliveries: Assist with incoming and outgoing mail, package handling, and deliveries as needed.

• General Administrative Support: Partner with the Office Coordinator and other team members on day-to-day administrative tasks and special projects.

• Ad Hoc Support: Assist with office events, team activities, and other operational needs as they arise.

Preferred Qualifications

• Currently pursuing or recently completed a degree, or equivalent experience.

• Strong organizational skills and attention to detail.

• Reliable, punctual, and able to manage multiple tasks and deadlines.

• Comfortable with hands-on tasks, including printing, assembling documents, moving office supplies, and preparing meeting spaces.

• Strong communication skills and a helpful, service-oriented attitude.

• Ability to work independently while collaborating effectively with a team.

• Basic proficiency in Microsoft Office is preferred.

• A proactive, flexible, and positive approach to work.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.