Intake Office Coordinator
HBH Wellness
Benefits: Employee discounts 401(k) matching Competitive salary Opportunity for advancement Training & development About the Role: HBH Wellness in Baltimore, MD is looking for a motivated and compassionate Intake Office Coordinator to be the welcoming first point of contact for clients on their wellness journey. This is a vital role that keeps our office running smoothly while ensuring every client feels supported from the very first interaction. If you thrive in a fast-paced healthcare environment and love making a difference, we want to hear from you! Responsibilities: Manage the client intake process, including collecting and verifying patient information and documentation Schedule and confirm appointments, coordinating with clinical staff to maintain an efficient calendar Serve as the primary point of contact for incoming calls, emails, and walk-in inquiries Verify insurance eligibility and assist clients with benefit and coverage questions Maintain accurate and up-to-date client records in the electronic health record (EHR) system Ensure compliance with HIPAA regulations and confidentiality standards Collaborate with clinical and administrative teams to streamline office workflows Requirements: 1-2 years of experience in a medical office, behavioral health, or healthcare administrative role Familiarity with insurance verification, prior authorizations, and medical billing basics Proficiency with EHR/EMR systems and standard office software (Microsoft Office, Google Workspace) Strong interpersonal and communication skills with a client-centered approach Ability to multitask and prioritize in a high-volume, fast-paced environment Knowledge of HIPAA compliance and patient confidentiality requirements High school diploma or equivalent required; associate's or bachelor's degree preferred About Us: HBH Wellness is a trusted behavioral health and wellness provider serving the Baltimore, MD community with a commitment to compassionate, high-quality care. Our clients choose us because we meet them where they are - offering personalized support that fosters real, lasting wellness. Our team members love working here because of our collaborative culture, meaningful mission, and dedication to both client and employee well-being. #J-18808-Ljbffr HBH Wellness
$19 - $22 per hour
...Plastic Surgeon and Owner at U Plastic Surgery + Aesthetics Front Office Coordinator - U Plastic Surgery & Aesthetics About Us: At U Plastic... ...daily office operations, including patient flow, chart prep, and intake forms Maintain a polished and inviting reception area...SuggestedFull timeWork at office$15 per hour
...Extraordinary people improving lives. Position Summary The Patient Experience Coordinator (PEC) ensures accurate patient intake and financial clearance processes, delivering a seamless and exceptional front-office experience while maintaining compliance, safeguarding data...SuggestedMinimum wageFull timeTemporary workWork experience placementLocal areaImmediate start- ...Intake Coordinator Maryland law firm seeks an intake coordinator who has bankruptcy or law firm experience. Duties include scheduling, meeting, conducting intakes and following up with potential clients. Ideal position for someone who is a self-starter and motivated...Suggested
Steiner Law Group , LLC
Pikesville, MD3 days ago - Athletico Physical Therapy in Catonsville is seeking a Patient Experience Coordinator (PEC) to ensure accurate patient intake, financial clearance, and a seamless front-office experience while upholding compliance and data integrity. Reporting to the Clinic Manager and...Suggested
$25 per hour
...Job Description Job Description Job Title: Office Coordinator Job Description The Office Coordinator ensures the smooth daily operation of the workplace by serving as the primary point of contact for office-related inquiries, coordinating facilities and vendor...SuggestedContract workTemporary workWork at officeAston Carter
Baltimore, MD15 days ago$65k - $72k
...both for our audiences and our employees – and aim to leave a positive mark on culture. WJZ–TV CBS Baltimore is seeking an Office Coordinator for a critical, hands on role supporting the station’s day to day business operations in a fast paced, deadline driven...Live inWork at officeLocal areaShift workWeekend workDay shiftAfternoon shiftBaltimore, MDa month ago- ...Job Description Job Description Position Summary The Materials & Office Operations Coordinator supports United Way of Central Maryland by coordinating all materials, managing off‑site storage and distribution, and maintaining accurate physical inventories. This...Work at office
United Way of Central MD
Baltimore, MDa month ago $19 per hour
...You'll work closely with enforcement and intake staff to keep processes organized,... ...experience working in an administrative office position with proven ability to handle administrative... ...working with digital tools used for coordinating schedules and organizing...Work at officeImmediate startMonday to FridayWeekday workStivers Staffing Services
Baltimore, MD4 days ago$45k - $50k
...Front Office Coordinator Job Title: Front Office Coordinator Job Type: Full-Time, Permanent Salary: $45,000 - $50,000 per year Location: Baltimore County Position Overview We are seeking a professional, organized, and customer-focused...Permanent employmentFull timeWork at officeLocal areaUltimate Staffing Services
Timonium, MD11 days ago- ...Front Office Coordinator Department: Administration/Operations Position Summary We are seeking a professional, organized, and customer-focused Front Office Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees...Full timeWork at officeLocal area
Ultimate Staffing Services
Nottingham, MD8 days ago - ...general supervision, performs comprehensive clerical and routine administrative duties to ensure the efficient operation of an office or coordinates a major function within a County agency or bureau. Essential Job Duties Provides administrative support in an office by...Contract workWork experience placementWork at office
- We have a fantastic opportunity for a dental office Front Desk Coordinator! This position's primary responsibility is to handle all front office functions for the practice. The Front Desk Coordinator must ensure that patients, parents and/or guardians are the number one...Temporary workWork at office
- ...Medical Office CoordinatorPosition: Medical Office CoordinatorLocation: Baltimore, MD, 21287Duration: 3 Months Contract, potential for temporary-to-hireShift: 9am-5pm. Monday-FridayCoordinates a multi-faceted, high volume medical and/or surgical office. Serves as liaison...Contract workTemporary workWork at office
Trice Healthcare
Baltimore, MD1 day ago - ...surgical practice in Rosedale, MD, seeking a Medical Assistant/Coordinator for its expanding operations.The Medical Assistant/Coordinator... ...for overseeing the day-to-day operations of the medical office, ensuring efficient workflow, and providing excellent patient...Work at officeShift work
Top Medical Talent
Rosedale, MD4 days ago - ...Medical Front Office Coordinator Position Summary We are seeking a friendly, organized, and patient-focused Medical Front Office Coordinator to join our pediatric practice. This role serves as the first point of contact for patients and families and is responsible...Work at officeLocal area
Ultimate Staffing
Towson, MD5 days ago $25 - $35 per hour
Timonium Surgery Center is hiring a full time Business Office Coordinator The Business Office Coordinator (BOC) assists the Business Office Manager with the day to day operations of the business office. The BOC is also responsible for the day-to-day supervision of Registration...Full timeTemporary workWork at officeFlexible hours$18.4 - $29.74 per hour
...Office Assistant The Office Assistant will perform a variety of assigned clerical and... ...registration, patient scheduling, coordinating the physician order re-certification process... ...team members. Completes the preliminary intake efficiently accurately and completely;...Work at officeFlexible hours$16 - $18 per hour
Overview Position: Medical Office Assistant Location: NovaCare in Owings Mills, Maryland... ...direct telephone calls and schedule and coordinate patient appointments Obtain and verify... ...system information. Prepare patient intake forms prior to appointments to ensure timely...Part timeWork at officeAfternoon shiftWeekday work- ...years. We are looking for a Mitigation Coordinator, with experience in our industry, to join... ...including answering customer calls, initial job intake, gathering all required information and... ...and technology skills, Microsoft Office, email, etc Bilingual is a plus Must be...Work at officeWeekend work
- D4C Dental is seeking a Front Desk Coordinator in Baltimore, MD. This role is critical in handling all front office functions, ensuring that patients are prioritized and served effectively. The ideal candidate will possess a minimum of a high school diploma and experience...
- ...Mitigation Coordinator SI Restoration is a 24/7 water, fire and mold mitigation and restoration... ..., answering customer calls, initial job intake, gathering all the required information... ...and technology skills, Microsoft Office, email, etc Bilingual is a plus Must...Work at officeWeekend work
- Que Technology Group is hiring a part-time HR Office Manager to oversee daily administrative activities and support HR tasks in our Catonsville, MD office. The role blends in-office and HR support duties with flexible hours and a commute 1-2 times per week to the Catonsville...Part timeWork at officeFlexible hours
- ...Job Title: Automotive Accounting Office Manager Location: Middle River, MD Job Type: Full-time Department: Accounting / Administration Reports To: General Manager / Controller Job Summary: Al Packer’s White Marsh Ford, LLC is a well-established...Full timeFixed term contractWork at officeLocal area
Al Packer's White Marsh Ford
Middle River, MD1 day ago $16.2 - $28.8 per hour
...Medical Office Coordinator School of Medicine, Pediatrics is seeking three medical office coordinators (MOC) to provide float pool coverage at various SOM pediatric locations. The MOC will coordinate activities and provide secretarial support for a multi-faceted office...Casual workWork at office$16.6 - $29.5 per hour
...academic divisions workingtogether as one university. The Department of Physical Medicine and Rehabilitation isseeking a Medical Office Coordinator . Specific Duties & Responsibilities Professionally and efficiently handle incoming requests frompatients and providers, and...Full timeWork at office$16.6 - $29.5 per hour
The Department of Physical Medicine and Rehabilitation is seeking a Medical Office Coordinator . Specific Duties & Responsibilities Professionally and efficiently handle incoming requests from patients and providers, and ensure that issues are resolved both promptly and...Full timeWork at office- The Johns Hopkins University is seeking a Medical Office Coordinator to manage front-desk requests, coordinate scheduling and care, and support physicians with administrative tasks at the Greenspring Station location. Candidate will have at least two years of admin experience...Work at office
$16.6 - $29.5 per hour
...Sr. Medical Office Coordinator We are seeking a Sr. Medical Office Coordinator (Sr. MOC) who will coordinate the day-to-day activities of a multi-faceted complex dental and oral surgery practice within the Department of Otolaryngology. The Sr. MOC will ensure a smoothly...Full timeWork at office- The Johns Hopkins University is seeking a Medical Office Coordinator to professionally handle patient and provider requests, coordinate scheduling, registration and care activities, and support physician offices with medical matters. The role requires strong administrative...Work at office
- Johns Hopkins University is seeking a Medical Office Coordinator within the SOM PMR Department at Greenspring Station to provide essential administrative support and coordinate patient care. You will handle requests from patients and providers, assist with scheduling,...Work at office
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