Executive Assistant to VP of Operations

Job Responsibilities Provide executive-level administrative support, including calendar management, correspondence, travel coordination, document routing, and preparation of reports and presentations. Manage administrative workflows, records, policies, and executive materials; coordinate meetings, agendas, logistics, and follow up on action items. Assist with monitoring budgets and operating accounts; process funding requests, transfers, and purchasing transactions; and ensure compliance with college policies. Provide administrative and coordination support for capital projects and special initiatives, including tracking requests, gathering data, and supporting planning and implementation efforts. Serve as administrative liaison for leases and facility use agreements by coordinating documentation, maintaining records, supporting tenant communications, and assisting with related reporting. Assist with space and facility utilization by processing requests, conducting research, and preparing records, reports, and presentations. Conduct and review purchasing card transactions in compliance with college procedures and perform other related duties as assigned. Minimum and Additional Requirements This position requires a high school diploma and relevant experience in business management, public administration, or administrative services. A bachelor's degree may be substituted for the required work experience. Preferred Qualifications The ideal candidate is an organized and detail-oriented administrative professional with experience supporting senior leadership and coordinating complex administrative, financial, and operational functions. A bachelor’s degree in a related field with a minimum of two (2) years of relevant experience, or an associate degree with at least four (4) years of relevant experience, in areas such as business management, public administration, or administrative services is required. The successful candidate will have working knowledge of modern office practices, software, procedures, and electronic document workflows, along with practical experience or education in budgeting and accounting. Experience supporting contracts, leases, and project coordination is preferred. This position requires the ability to work independently under general supervision, exercise initiative and sound judgment, and manage multiple priorities to ensure accurate and timely completion of work. Strong interpersonal and communication skills are essential, as the role involves frequent interaction and coordination with internal departments and external partners. Occasional travel between campuses and college sites is required. #J-18808-Ljbffr