Compliance Administrator

Job Description

Job Description

Who We Are

At PRIME, a culture of empathy, trust, and belonging is foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.

Consistently recognized as one of Washington’s Best Workplaces!

Position Summary:

Under direct supervision, assists in the preparation, review, and administration of subcontracting documentation for a variety of projects. Provides support for specific groups, managers, departments, and/or project teams with all contract administration tasks.

• Provide coordination and operational support to Project Management teams and Corporate Departments across all PRIME regions, with a focus on compliance-related activities.
• Manage shared inbox workflows by triaging and routing communications to ensure efficient handling and timely response.
• Coordinate subcontract administration processes, including issuance, compliance tracking, follow-ups, logging, and documentation, including but not limited to:
  • Subcontract issuance and associated workflows
  • Monitoring and tracking compliance requirements for subcontractors and sub-tier partners
• Coordinate scheduling, documentation, and compliance requirements for designated onsite scopes of work.
• Contribute to and execute special projects, supporting cross-functional initiatives as needed.
• Ensure accuracy and efficiency in data entry and tracking within Smartsheet and the accounting system (Vista).
• Maintain organized and accurate documentation by scanning, filing, and indexing records within the digital document system (Vista).
• Participate in team meetings, one-on-one check-ins, and cross-functional collaboration sessions, providing updates and contributing to team alignment.
• Follow and uphold the PRIME Safety Program, including all safety regulations, procedures, and best practices.
• Maintain an active on-site presence to coordinate with project teams, managers, and operational groups.
• Take on additional responsibilities as needed; duties may evolve based on business needs and growth opportunities.

• High school diploma or GED and 1-2 years’ experience in a role focusing on one or more of the following: Contract Administration, Accounts Payable, Accounts Receivable, Sub-Tier Compliance, Site or Project Coordination; or equivalent combination of education and experience.
• Construction industry experience a plus.
• Strong communication skills, both written and verbal, with the ability to effectively, professionally, and diplomatically interface at all levels (customers, clients, subcontractors, vendors, peers, field personnel, managers, and executives).
• Strong attention to detail.
• Customer-focused with an ability to meet deadlines in a fast-paced environment.
• Intermediate to advanced Microsoft Office Suite skills.
• Intermediate to advanced Adobe Acrobat, Blue Beam and Smartsheet skills.
• Solid organizational, prioritization, and multi-tasking skills.
• Must possess a sense of urgency while maintaining accuracy.
• Ability to meet deadlines in a fast-paced environment.
• Takes initiative to provide support and all necessary follow-ups and follow-throughs to complete the task.
• Intuitive nature with an emphasis on furthering efficiencies within the department and PRIME.

Our Benefits

-100% coverage for Medical, Dental, and Vision, including dependents, with no premium cost to the employee

-401k Program w/ Direct Benefit

-100% Employer-paid Life Insurance

-Long Term Disability

-Profit Sharing and Discretionary Bonus Program

-Education/ Training Reimbursement Benefit

-Paid Time off and Holiday Time Off

*Prime Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. Prime hiring managers are not authorized to review or accept resume referrals from any agencies.

This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.