Events Assistant | College of IST

APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants. Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants. POSITION SPECIFICS The College of Information Sciences and Technology (IST) is seeking candidates for an Events Assistant to join our team that supports all college events. This position will report directly to the Event Supervisor. The successful candidate will be responsible for the following: Plan, manage, assist in, and participate in planning and implementing college-wide events, seminars, symposiums, conferences, and special themed events, including Commencement. Select appropriate sites for events that meet both educational and budgetary goals. Meet with sales representatives; research, obtain quotes, purchase, and/or recommend equipment purchases. Gather and analyze information from various sources to make determinations, decisions, and recommendations for college events. Collaborate across the college and university to ensure best practices. Provide financial forms support to assigned budgets utilizing the university's financial system; maintain and/or monitor budgets. Perform in a lead support capacity; establish and assign priorities; ensure schedules are maintained and deadlines are met; develop processes and procedures for the college Resolve issues with various students, faculty, and staff. Maintain office files, procedures, and manuals; recommend changes in policy and procedures. Maintain distribution lists and/or databases, verify and enter information. Maintain calendars and schedule/cancel appointments. Coordinate travel arrangements, prepare itineraries, and prepare and submit travel expense documents. Manage purchasing card and reconciliation reports. Attend meetings; record, transcribe, and distribute meeting minutes. Act as liaison to internal and external contacts; answer inquiries and respond to and/or resolve a variety of issues. May design and maintain web pages and event signage. Inventory and order supplies. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS General Equivalency Diploma (GED) or High School (HS) 2+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None Additional Preferred Qualifications: Excellent customer service skills. Problem-solving skills. Ability to work effectively both independently and as a collaborative member of a high-functioning team. Experience with Adobe Workfront and Penn State Systems is desirable but not required. Special events planning and management experience are a plus. Additional Information: Due to the nature of the work, this position is primarily in-person on campus and will require evening and weekend work as needed/dependent on events. Questions related to the schedule can be discussed with the recruiter. BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact View phone number on click.appcast.io. 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