Human Resources Coordinator

Job Description

Job Description

Key Responsibilities

Onboarding & Offboarding

· Coordinate full onboarding process for new hires, including:

o offer letters and documentation

o I-9 completion

o orientation scheduling

· Process employee terminations and ensure proper documentation is completed

· Ensure timely and accurate entry of new hires, transfers, and status changes in HR systems

Employee Records & HR Administration

· Maintain accurate and confidential employee personnel files

· Update HRIS systems with employee changes (promotions, transfers, pay changes, terminations)

· Assist with employment verification requests

· Support audits and compliance reporting as needed

Recruiting & Staffing Support

· Post open positions and manage job boards

· Schedule interviews and coordinate communication between candidates and hiring managers

· Track applicant status and maintain recruiting records

· Support high-volume hourly recruiting needs across store locations

Payroll & Timekeeping Support

· Assist store leadership with timekeeping corrections and approvals

· Monitor attendance, PTO, and schedule compliance

· Support payroll preparation by ensuring accurate employee data

· Partner with Payroll to resolve discrepancies and employee inquiries

Employee Relations, Culture & Retention

· Support HR leadership in fostering a positive, inclusive, and performance-driven company culture

· Assist with employee engagement initiatives, recognition programs, and internal communications

· Help identify early indicators of turnover and support retention efforts across store locations

· Partner with HR leadership on employee feedback, concerns, and workplace climate issues

· Support documentation and follow-up for employee relations matters in a fair and consistent manner

· Promote company values and ensure consistent communication of policies and expectations

· Assist in onboarding experiences that strengthen employee connection, engagement, and long-term retention

Safety & Store Support

· Assist with store safety walk-throughs and basic compliance checks

· Support PPE compliance and uniform distribution tracking

· Communicate safety concerns to HR leadership and store management

Qualifications

· High school diploma or equivalent

· Minimum 2 years of administrative, HR, or office support experience

· Strong organizational and multitasking skills

· Proficiency in Microsoft Office (Word, Excel, Outlook)

· Ability to handle confidential information

· Bilingual (English/Spanish) strongly preferred

Key Competencies

· Employee engagement and culture building mindset

· Strong communication skills

· Attention to detail

· Time management and organization

· Customer service orientation

· Confidentiality and professionalism

· Ability to work in a fast-paced environment

Working Conditions

· Office-based role within a grocery store environment

· Regular interaction with store team members

· Occasional walking through operational departments (meat, bakery, kitchen, etc.) with varying temperatures

· May require occasional travel to store locations for onboarding support

· Flexible schedule, including occasional weekends as needed