HR Administrator

Description

TITLE: Human Resources Administrator

OVERVIEW: The HR Administrator assists and coordinates recruiting, core HR, payroll and onboarding functions and processes. This position is responsible for using sound judgment and strict confidentiality in all human resource functions. As a member of the Human Resources Department, this position will support the organization in core HR functions including hiring and interviewing staff, administering pay, HR administrative functions and enforcing company policies and practices. The individual in the position is expected to embrace the Boys & Girls Club of Lawrence (BGCLK) core values.


REPORTS TO: Vice President of Human Resources

CLASSIFICATION: Full-time, hourly non-exempt

COMMITMENT TO EQUITY:


BGCLK is committed to serving an inclusive population of youth in our communities by employing a diverse staff, maintaining ongoing training and education, and exploring various points of view. BGCLK's commitment to celebrating diversity, promoting equity, and increasing cultural aptitude is an active process that requires continuous education and awareness in all aspects of our organization. We are dedicated to this process in order to enhance the program experience for our members, parents, families, and staff, as well as the community at large.


VALUES:


The core values of BGCLK (i.e., PRIDE) are:


Positive Role Models;


Respect;


Integrity;


Diversity; and


Empathy.


A BGCLK employee shall exemplify all values specifically by demonstrating behaviors and attitudes that positively inspire others, taking the time to build relationships and developing an appreciation for others, taking pride in every action (even when no one is watching), including and celebrating differences, and identifying with another person's challenges and offering support.

ESSENTIAL FUNCTIONS:

• Assists with managing employee data in the HRIS system
  
  • Maintains the integrity and confidentiality of human resource files and records.
  • Provides reporting as needed for HR and other departments.
  • Updates HRIS system modules as needed.
  • Tracks employee learning for compliance.
• Administers bi-weekly payroll through the organization's HRIS system, as needed
  
  • Payroll reporting
  • Finance and Grant reporting, as needed.
  • Timekeeping compliance.
• Responsible for the Volunteer Recruiting and Onboarding function, as well as, other positions as needed:
  
  • Facilitate, and implement all phases of the recruitment process
  • Maintains organization's job postings.
  • Screen applications, schedule interviews, and select qualified candidates to move forward in the selection process with the assistance of the HR Generalist and VP of HR.
  • Prepares interview questions and other hiring and selection materials
  • Participates in job fairs and other recruitment efforts
  • Facilitates the background check process.
  • Assists with coordination of the New Hire on-boarding and off-boarding processes for the organization.
• Coordinates employee recognition programs and events.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate HR staff or management.
• Manage the Labor Law posters for all sites.
• Administrative duties as assigned.
• Submits monthly Department of Labor Reporting.
• Manages Volunteer recruitment, processing, tracking and reporting.
• Performs other duties and projects as assigned.

SKILLS/KNOWLEDGE REQUIRED:

• Bachelor's degree, preferred, or equivalent experience in Human Resources or Business Administration
• 2+ years of experience in human resources.
• Prior experience working in HRIS systems; UKG preferred.
• Strong interpersonal and conflict resolution skills.
• High level of discretion and confidentiality.

PHYSICAL REQUIREMENTS:


The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Some lifting, carrying, pushing and/or pulling;
• Some climbing and balancing;
• Some stooping, kneeling, sitting, crouching, and/or crawling;
• Significant finger dexterity.
• Generally, the job requires 40% sitting and 60% walking and standing.
• This position is performed under minimal temperature variations, in a generally hazard-free environment, and in varying atmospheric conditions.

EQUAL EMPLOYMENT OPPORTUNITY:


BGCLK shall seek to ensure and provide equal opportunity for all persons seeking employment without regard to race, age, color, religion, gender, marital status, sexual orientation, military status, national origin, disability, or any other characteristic as established by law.


DISCLAIMER:


The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this position.