Senior Executive Assistant & Project Lead to President

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Senior Executive Assistant Full Time Professional Brooksville, FL, US 5 days ago Requisition ID: 1065 Job title: Senior Executive Assistant to the President Department: Executive Office Reports to: President FLSA status: Exempt Position type: Full-time, on-site Travel: Some travel Date modified: May 14, 2026 Position summary BDC is entering the most significant growth phase in our history. The Senior Executive Assistant to the President is the President’s right hand — a force multiplier responsible for protecting executive focus, driving projects across departments to completion, and bringing operational discipline to a fast-moving company that is scaling rapidly. This is not a traditional executive assistant role. While calendar, travel, and communications management form part of the foundation, the majority of this role is project ownership, documentation, follow-through, and cross-functional coordination . The right candidate is a go-getter who runs toward problems, closes loops without being asked, and builds the systems that let leadership move faster. Why this role matters BDC is positioned to grow 10x over the next several years. The President cannot personally drive every initiative across Operations, Finance, Marketing, HR, and the new South Carolina facility launch. This role is the connective tissue — the person who ensures decisions get made, projects get delivered, and nothing falls through the cracks. The right hire here directly accelerates company growth. Champion BDC’s core values Embody BDC’s core values in every interaction — with team members, vendors, customers, and partners. Reinforce the company’s culture of excellence, tenacity, and humility by leading through example. Hold yourself and others accountable to the BDC standard of doing more with less, delivering exceptional results, and never giving up. Bring positive energy, a sense of urgency, and a “figure it out” mindset to every task. Drive executive priorities and project execution Own end-to-end project coordination for initiatives sponsored by the President — from kickoff through delivery — across Operations, Finance, Marketing, HR, IT, and the new manufacturing facility. Track action items, deliverables, and deadlines from leadership meetings; follow up with department owners to ensure on-time completion. Identify projects at risk before they slip, elevate appropriately, and drive resolution. Prepare executive briefs, status reports, and presentations that distill complex information into clear decisions. Maintain a real-time dashboard of all active executive-sponsored projects and their status. Close loops without being asked — if a decision is open, if an answer is owed, if a deliverable is late, you drive it to resolution. Build operational discipline through documentation Document processes, workflows, and decisions to create lasting institutional knowledge as the company scales. Develop and maintain Standard Operating Procedures (SOPs), templates, checklists, and playbooks for repeatable activities across departments. Identify and close documentation gaps that slow down new hires, transitions, or audits. Maintain version‑controlled, organized file structures across the executive office. Build the operational rhythms (weekly check‑ins, monthly reviews, quarterly planning) that keep leadership aligned as the company grows. Protect and optimize executive time Manage the President’s calendar with strategic intent — protect deep‑work blocks, batch low‑value interruptions, and ensure preparation time precedes every meaningful meeting. Triage incoming communications across email, phone, and messaging platforms; respond, redirect, or elevate based on context. Coordinate complex travel logistics, including Southeast plant trips, customer visits, trade shows, and executive meetings — anticipating needs, building itineraries, and resolving issues before they reach the President. Prepare briefing materials and read‑aheads at least 24 hours before key meetings. Capture meeting notes, action items, and decisions for the President’s review and distribution. Support multi‑site coordination and the new plant launch Serve as the President’s on‑the‑ground coordinator during heavy travel in the plant’s first 6 months — managing logistics, capturing decisions, and following up with the on‑site team. Coordinate cross‑site communication between Brooksville HQ and the new plant facility — including travel scheduling, video conferencing, and document distribution. Support the President in onboarding logistics for new plant hires, working with the Plant Manager and Recruiter. Help establish two‑facility cadence rhythms that keep both sites aligned as the company grows beyond a single location. Conduct research and decision support Research vendors, tools, solutions, and best practices on the President’s behalf — synthesize findings into clear recommendations with options. Investigate unfamiliar topics, regulations, or industry developments and produce concise briefs. Benchmark competitors, suppliers, and partners as requested. Build and maintain reference materials on key business topics (e.g., HR compliance, retail customer requirements, manufacturing standards). Additional responsibilities Support onboarding logistics for executive‑level new hires. Coordinate internal events, team meetings, leadership off‑sites, and company‑wide communications. Handle occasional personal administrative support for the President with discretion. Contribute to team efforts by assisting with other projects and duties as needed by the President or leadership team. Key performance indicators Performance in this role will be measured against the following metrics: Executive action item closure rate — ≥90% of committed action items closed by their commit date. Calendar protection ratio — ≥85% of designated deep‑work blocks held without interruption. Meeting preparation lead time — briefs and read‑aheads delivered ≥24 hours before key meetings. SOPs and documentation output — quarterly targets for new SOPs published and existing documentation kept current. Project cycle time — reduction in time from project kickoff to delivery on executive‑sponsored initiatives. Communication responsiveness — triaged executive communications addressed within defined SLAs. Travel and event execution — zero critical issues (missed flights, double‑bookings, missing materials) on coordinated trips and events. Job qualifications Required Minimum 5 years of experience as a Senior Executive Assistant, Executive Assistant, Project Coordinator, or comparable role supporting senior leadership in a fast‑paced environment. Demonstrated track record of independently driving projects from kickoff to completion — not just supporting them. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with project management tools (ClickUp, Asana, Smartsheet, Monday, or similar). Excellent written and verbal communication — able to draft executive‑level emails, briefs, and presentations. Proven ability to handle confidential and sensitive information with absolute discretion. Ability to travel to Columbia, SC frequently during the plant launch phase (estimated 4–8 trips during the first 6 months), tapering thereafter. Must be able to work full‑time on‑site in Brooksville, FL. Preferred Experience supporting a CEO, President, or founder in a high‑growth or scaling company. Manufacturing, consumer products, or building products industry experience. Experience supporting a company through a facility launch, acquisition, or multi‑site expansion. Familiarity with NetSuite, Microsoft 365 administration, or comparable enterprise tools. Military veteran or military spouse background. Self‑starter — moves without being asked; identifies what needs doing and does it. Goal‑oriented and driven — finishes what they start; brings closure to open loops. Highly organized — manages multiple priorities simultaneously without dropping balls. Self‑confident — comfortable pushing back when needed, owns mistakes, asks the next question. Resourceful — figures it out when no playbook exists; researches, asks, experiments. Tech‑fluent — adopts new tools quickly; comfortable across MS Office, project management platforms, and modern collaboration tools. Discreet — handles confidential information without exception. Strong written communicator — drafts, edits, and polishes executive‑level material. Team‑oriented contributor — supports others, collaborates without ego, makes the team better. Composed under pressure — calm in chaos, professional in difficult situations. Curious — asks questions, researches the unknown, brings ideas forward. Customer‑service mindset — understands that internal “customers” (the President, leadership, departments) depend on this role’s performance. Required to sit and use a computer for extended periods. Required to occasionally lift up to 25 pounds (event materials, supplies, samples). Required to use hands for keyboarding, writing, and document handling. Specific vision abilities required include close vision and the ability to adjust focus. Required to talk and hear clearly in person and on the phone. Work environment Primary work environment is a professional office setting in Brooksville, Florida. Periodic exposure to the manufacturing environment during plant visits — including the Columbia, SC facility — with appropriate personal protective equipment (PPE) provided. Travel exposure includes airports, hotels, vendor sites, customer locations, and trade shows. Fast‑paced, dynamic environment that requires flexibility and the ability to shift priorities quickly. Compensation and benefits Competitive base salary commensurate with experience and demonstrated capability. Annual performance bonus tied to role KPIs. 401(k) with company match. Paid time off and holidays. Collaborative, values‑driven environment with significant opportunity to grow alongside a rapidly scaling company. #J-18808-Ljbffr