Medical Materials Handler

Medical Materials Handler

The AST Health System's Medical Materials Handler provides for an effective and efficient supply chain in support of patient care and services. This position within the health care facility handles all supplies needed for operations and patient services. Material Handler performs routine physical, computerized, and/or manual clerical work in ordering, receiving, storing, inventorying, filling and issuing supplies to assigned patient/non-patient care centers. Inventories, delivers, and replenishes medical/surgical supplies to various clinical areas throughout the AST Health System's four locations. Acts as the front line liaison to the clinical departments and handle all supply related tasks for the area including assessing supply line items, inventorying supplies regularly, and providing replenishment of supplies. Inventories, orders and transports patient care supplies/equipment/trays. Receives, labels, stores and issues chargeable and non-chargeable patient care materials/supplies to meet department needs. Performs basic computerized inventory functions such as cycle counting as well as simple modifications to computerized inventory equipment. Maintains inventories to PAR levels; assists with establishing, reviewing and revising PAR levels. Keeps supplies in order at all times, rotates supplies per established procedure, removes and disposes of outdated supplies, and transports supplies as assigned. Cleans inventory equipment. Assists in moving supplies to areas as directed, rearranges stock in bulk storage as assigned, lifts according to weight requirements utilizing manual or mechanical means. Fills requisitions, delivers supplies to assigned patient care/non-patient care areas as required. Accurately maintains tallies, verifies and reports discrepancies to supervisor. Communicates with immediate supervisor and manager regarding the availability of supplies and equipment as necessary. Performs basic computer functions such as inquiries or data entry. Assists in other areas of the department as required completing special projects and ensuring appropriate service to customers. Safely operates manual or battery-powered equipment to transport supplies to assigned departments. Demonstrates behaviors of service excellence and AST customer service values.

Responsibilities & Duties

Use technology for inventory to assess supply needs on a vast array of items in four physically separated sites and clinical areas.

• Process Supply requisitions for supplies, equipment and services for the facility.
• Fill orders and issues materials and supplies per requests
• Act as receiving agent verifying delivered goods; reconciles packing list to orders, and delivers to appropriate department.
• Maintain files for all types of purchases and preparing receiving reports as needed and consistent with policies and procedures and/or guidelines.
• Contact facility personnel, vendors and delivery personnel to ensure accurate and timely delivery of all purchased supplies, equipment and services.
• Keep records of inventory of supplies, equipment and furniture with inventory management software.
• Maintain appropriate inventory through monitoring shelf levels, maintaining files and ordering, receiving, unloading, rotating and delivering stock per facility.
• Operate material handling equipment such as forklifts, pallet jacks, hand trucks or dollies to move stock or reorganize storage.
• Deliver and return items to/from LSWN campus and Shawnee campus, such as mail, Lab tests, Pharmacy supplies, printing and Purchase Orders to finance; services PlusCare and Resource Center.
• Document transactions accurately and appropriately; attention to detail imperative.
• Perform minor repairs on stock items or equipment.
• Change toner/waste container on copiers; collects the monthly meter readings on all copiers.
• Utilize computerized or automated systems to accomplish tasks. Knowledge of MS Word and MS Excel and use of various copier functions required.
• Perform as a driver for pickup or delivery of supply items when required for facility operations.
• Participate in routing, counting and inspecting items while loading and unloading trucks.
• Become familiar with each supply item including nomenclature, unit of measure, and product family and is able to communicate effectively with clinical staff.
• Replenish all supply items daily and provides feedback on any stock shortages. Communicates usage trends, shortages, picking errors and damaged items to supervision and the clinical areas.
• Assure that all necessary information pertaining to inventory issuance and returns is accurately entered into the tracking system/database.
• Calculate unit of measure conversion rates.
• Contact customers on a daily basis to monitor any service concerns individual departments may be experiencing as it relates to medical materials management.
• Conduct analysis to eliminate continuing issues.
• Maintain a neat, orderly work environment in each of the clinical areas serviced, including rotation of stock, validation of expiration dates, disposal of any refuse, adherence to storage requirements, and neatening of existing stock.
• Perform other related duties as assigned.

Education Requirements and Qualifications

• High School Diploma or GED required.
• Fork lift certification preferred.

Knowledge, Skills and Abilities

• Decision making skills.
• Problem solving skills.
• Ability to follow precedents and procedures.
• Ability to summarize and communicate in moderately complex information in varied written formats to internal and external customers.
• Ability to comprehend and communicate effectively with health system staff, patients, families and other internal and external customers.
• Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.
• Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows.
• Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s).
• Ability to handle multiple tasks, with awareness of deadlines.
• Ability to identify processes needing improvement, and to recommend improvements.
• Must have a valid Oklahoma Driver's License.
• Must be able to pass a background check and drug test.

Physical Requirements and Working Conditions

• Must be able to sit, stand, stoop, bend or kneel for long periods of time.
• Sitting or standing or walking for long period of time; occasional bending, squatting, kneeling, stooping; good finger dexterity and feeling; frequent repetitive motions; talking hearing and visual acuity
• Frequent lifting (up to 15 lbs)
• Occasional lifting (up to 30 lbs)