Procurement and Contracts Coordinator

Job Title

Manages the Agency's Procurement Program; performs professional level procurement and special project activities ranging from concept to completion to ensure timely, cost efficient and legally compliant goods and services.

Essential Job Functions:

• Plan, prepare and manage the development of the Agency's Procurement Program; develop, identify, recommend and implement policies and procedures for procurement purposes; ensure program is in compliance with State and Federal rules and regulations
• Develop and implement procurement project activities from concept to completion; prepare and distribute requests for proposal, invitations to bid and other solicitation documents related to the purchase of supplies, equipment and professional services
• Facilitate the development of written specifications for equipment and scope of work for services required to meet the Agency's needs
• Review draft proposals and specifications submitted by Agency staff for content, clarity and potential problems; assist staff in selecting the type of procurement and creating the evaluation criterial for the procurement
• Prepare regular reports on procurement activities, contract statuses, and budget utilization for management review
• Monitor contract performance, including timelines, deliverables, and budget adherence. Coordinate with stakeholders to resolve any contract-related issues
• Assist in budget planning and tracking related to procurement and contracts.
• Serve as consultant to other departments in procurement of services and materials including investigating markets, researching scope and specifications, contract development and administration
• Schedule, coordinate and facilitate meetings related to procurement; conduct pre-proposal and pre-bid conferences and public bid openings; assemble data and preliminary information for terms and pricing; conducts price analyses as required; coordinate and facilitate the bid/proposal evaluation process
• Facilitate training of staff and the implementation of purchasing policies and procedures
• Maintain appropriate records and files to document procurement activities and purchases
• Build and maintain relationships with vendors and contractors, fostering a collaborative and productive environment
• May be required to serve as a designated emergency responder during disasters and/or emergencies
• Perform other duties as assigned

Qualifications

Any equivalent combination of education and experience that provide the knowledge, skills and abilities required to successfully perform the job. A typical way to meet this requirement would be:

• Bachelor's degree in business administration or closely related field
• 5 years of increasing responsibility in the purchasing field
• Procurement experience in a public sector environment is preferred
• Strong understanding of procurement practices, contract law, and negotiation techniques
• Completion of the Federal Transit Administration's Orientation to Transit Procurement course within one year of employment
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines

Skagit Transit is an Equal Opportunity and Drug Free Employer

Location: Burlington, Washington, 98233

Job Type: Full-Time

Closing Date: Continuous