Administrative Coordinator

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Closing Date:

10/30/2026Type of Position:Professional Staff - Fiscal AffairsJob Type:Regular Work Shift: Day Shift (United States of America)

Sponsorship Available:

NoInstitution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at View email address on click.appcast.io.

Department:COM | Peds CORE General Peds Admin

Department's Website:

Summary of Job Duties:The Administrative Coordinator will provide administrative support for the Department of Pediatrics Primary Care and Clinical Informatics sections. The Primary Care sections are: General Pediatrics, Community Pediatrics, and Adolescent Medicine. The position will report to the Primary Care Office Manager and provide assistance in planning, event coordination, purchasing, scheduling, and more.Qualifications:

• Bachelor's degree plus two (2) years of experience in general administrative office support, or
• Associate's degree plus four (4) years ofexperience in general administrative office support, or
• High School Diploma/GED plus six (6) years ofexperience in general administrative office supportrequired.

Knowledge, Skills & Abilities:

• Highly organized, detail-oriented, and efficient.
• Excellent interpersonal and communication skills, both oral and written.
• Strong problem solver who thrives in a fast-paced environment, demonstrating the flexibility and adaptability needed to work calmly under deadline pressure and pivot as priorities shift.
• Must work effectively both independently and interdependently within a team, while consistently handling sensitive company, financial, and personnel records with strict confidentiality and integrity.
• Strong working knowledge of Microsoft Office-specifically Word, Excel, PowerPoint, Outlook, and calendar management-is required, while proficiency with software applications such as QGenda, Workday, and Zoom is highly desirable.
  

Responsibilities:

• Coordinates office activities with the Office Manager and other professional staff across various units
• Submits clinic modifications to ACH to update physician schedules and maintain tracking spreadsheets
• Gathers credentialing information for the Primary Care and Clinical Informatics faculty
• Assists with updating the Primary Care and Clinical Informatics profiles on the UAMS website
• Assists with travel preparation, expense reimbursements, and general purchasing for assigned sections
• Assists with updating and tracking IT inventory in the Primary Care and Clinical Informatics sections
• Handles daily office operations, including mail, faxes, filing, copier readings, eFund reports, IT/maintenance tickets, optimizing physical/digital workspaces, maintains kitchen supplies and cleanliness
• Requests privileges for department security access for software and shared drives/folders for faculty
• Escortscandidates/students across campus
• Sets up conference rooms and coordinates meetings.
• Performs other duties as assigned.

Qualifications Equivalencies:

Applicable equivalencies may be considered on the qualification listed above.

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title)

Optional Documents:

ResumeSpecial Instructions to Applicants:

Recruitment Contact Information:

Please contact View email address on click.appcast.io any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:N/AFrequent Physical Activity:N/AOccasional Physical Activity:N/ABenefits Eligible:Yes