Personal Assistant to the CEO

Personal Assistant to the CEO

Bambini Montessori Academy is a growing Montessori-based childcare organization dedicated to nurturing children ages infant to 5 years old through a holistic, hands-on learning approach. We’re seeking a dependable, motivated, and highly organized Personal Assistant to the CEO who will provide direct, day-to-day support across our locations in Gambrills, Ellicott City.

This position is ideal for someone who thrives in a fast-paced, dynamic environment, enjoys variety in their day, and can confidently step into different roles when needed to support the smooth operation of the organization.

Position Overview

The Personal Assistant will work closely and directly with the CEO—both in person and on the go—to manage administrative, operational, and project-based tasks. The ideal candidate is proactive, organized, flexible, and comfortable driving between locations and handling a wide range of responsibilities.

Key Responsibilities

• Provide comprehensive administrative and personal support to the CEO while maintaining confidentiality and professionalism.
• Manage calendars, appointments, schedules, and travel arrangements.
• Attend meetings alongside the CEO to take notes, manage follow-ups, and ensure timely completion of action items.
• Communicate on behalf of the CEO with staff, families, and external partners.
• Assist in organizing events, tours, staff meetings, and special projects across multiple locations.
• Step into various roles when needed to ensure smooth operations (e.g., greeting families, helping coordinate classrooms, or supporting staff coverage).
• Run errands, manage on-the-go tasks, and handle time-sensitive responsibilities.
• Support marketing, recruitment, and enrollment efforts as needed.
• Maintain strong organization and attention to detail in a fast-paced, changing environment.

Qualifications

• Previous experience as a personal assistant, executive assistant, or operations coordinator (experience in childcare, education, or small business a plus).
• College degree preferred.
• Strong organizational, communication, and multitasking skills.
• Professional, reliable, and trustworthy with the ability to handle sensitive information.
• Must have a valid driver’s license, reliable transportation, and be comfortable driving between locations regularly.
• Proficient in Google Workspace, Microsoft Office, and general office systems.
• Able to work independently and anticipate needs before they arise.

Ideal Candidate

You’re resourceful, dependable, and thrive on variety. You can shift gears easily—whether it’s preparing documents, coordinating schedules, supporting an event, or helping out in a center. You enjoy being the right hand to a busy CEO and take pride in staying one step ahead.

Compensation & Benefits

• Hourly Rate: $18–$21 (based on experience)
• Schedule: Monday–Friday, 8:00 AM–5:30 PM
• Company-provided laptop, phone, and gas card
• Paid time off and holidays
• Professional development and training opportunities
• Supportive, family-oriented work culture
• Opportunity for growth within a rapidly expanding childcare organization