Finance Specialist

Finance Specialist

Job Purpose The Finance Specialist supports the company's financial operations across a range of functions, including accounts payable, accounts receivable, cash management, and credit control. While all Finance Specialists are expected to maintain a broad understanding of these areas, each role will have primary responsibility for specific tasks aligned with assigned functions. This position will primarily support shared services for Canadian operations and as needed, other United States-based companies. The role requires strong collaboration with internal departments and external vendors and customers to ensure accurate, efficient, and compliant financial processes. The Finance Specialist also plays a key role in maintaining financial accuracy, resolving discrepancies, and upholding company policies and procedures.

Duties & Responsibilities

• Maintain and manage customer accounts, ensuring accurate records of all transactions and collections activity.
• Communicate regularly with customers and internal departments to resolve account discrepancies and disputed transactions.
• Monitor and manage credit limits, placing customers on credit hold as necessary.
• Process customer payments and credits in a timely manner.
• Ensure timely cash and debtor day targets are met.
• Send monthly customer statements and process credit memos.
• Collaborate with legal teams to resolve outstanding debts, including potential legal actions or bankruptcy recovery strategies.
• Provide regular reports on collection activity and account status to management.

Accounts Payable & Vendor Management

• Post and reconcile vendor invoices, ensuring all payments are accurate and processed timely.
• Monitor and investigate any discrepancies in pricing or invoicing with vendors and requisitioners.
• Process employee expense reimbursements, ensuring adherence to company policies.
• Set up new vendor accounts and maintain organized records of vendor communications and invoices.
• Process ACH, check, and international wire payments.
• Ensure compliance with the company's expense policies and timely submission of expenses from employees.
• Perform month-end reconciliation of accounts payable and general ledger.
• Assist and process sales tax for various states.

Cash Management & Payment Processing

• Make daily bank deposits and process credit card payments and credits.
• Monitor daily cash balances and ensure that cash transactions are accurately recorded.
• Work with the sales and customer service departments to resolve payment issues or delays.
• Provide backup support for cash posting functions as needed.

General Financial Support & Backup Duties

• Serve as backup for other Finance Specialist positions, to ensure smooth operations during absences or high-volume periods.
• Assist in month-end and year-end closing processes.
• Ensure that financial records are maintained according to legal and company standards.
• Participate in ad-hoc financial projects and reports as requested by Finance leaders.

Health, Safety, Environment, Quality, and Ethical Standards

Ensure compliance to the Health, Safety, Environment, Quality, and ethical standards of the group are sustainable and world leading.

Organization

This position has no supervisory responsibilities.

Required Skills and Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• One to three years of accounting experience required, with a focus on accounts payable, accounts receivable, or general financial operations.
• Strong skills in Microsoft Office Suite (Excel, Word, PowerPoint) and hands-on experience with SAP, QuickBooks, or similar ERP systems preferred.
• Experience with accounts payable processing software, such as Concur or similar platforms, is preferred.
• Excellent communication and organizational skills, with the ability to work collaboratively across departments.
• Ability to handle sensitive financial information confidentially and with integrity.
• Strong attention to detail and problem-solving skills.

Physical Requirements

Physical Demands

Lift/Carry F (Frequently)

Stand F (Frequently)

Walk F (Frequently)

Sit C (Constantly)

Reach Outward F (Frequently)

Reach Above Shoulder N (Not Applicable)

Climb N (Not Applicable)

Crawl N (Not Applicable)

Squat or Kneel O (Occasionally)

Bend O (Occasionally)

10 lbs or less O (Occasionally)

11-20 lbs O (Occasionally)

21-50 lbs O (Occasionally)

51-100 lbs N (Not Applicable)

Over 100 lbs N (Not Applicable)

Push/Pull 12 lbs or less O (Occasionally)

13-25 lbs O (Occasionally)

26-40 lbs O (Occasionally)

41-100 lbs N (Not Applicable)

N (Not Applicable)

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

AESSEAL is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.