Maintenance Tech/Coordinator (Planning & Scheduling)

Maintenance Coordinator (Planning & Scheduling)

Under general supervision, the Maintenance Coordinator is responsible for planning, coordinating, and tracking the timely execution of maintenance activities to support equipment reliability and production requirements. This role ensures accurate system updates, effective use of maintenance resources, and clear communication across Operations, Engineering, EHS, and Procurement to meet internal customer schedules. Responsibilities may include some or all of the following:

Maintenance Planning and Scheduling

• Update the computerized maintenance management system (CMMS) with timely and accurate work order, asset, and parts information.

• Stage, prioritize, and schedule preventive, predictive, and corrective maintenance to meet production windows and maximize resource utilization.

• Develop weekly and daily maintenance schedules; coordinate short-range capacity plans and planned shutdowns/turnarounds.

• Monitor and resolve short-term capacity conflicts (e.g., staffing reassignments, overtime, contractor support, alternate equipment utilization).

• Manage and schedule contractors/vendors for work performed on site.

Work Order Management

• Coordinate with support groups (Operations, Engineering, Quality, EHS) to initiate corrective action on work orders placed on hold.

• Assign Safety Concerns and track to closure.

• Create, split, and update work orders in the CMMS (e.g., create child/sub-tasks), and coordinate inspections and sign-offs as required.

• Audit and reconcile documentation to maintain work-in-process (WIP) and asset history accuracy; ensure timely closeout with proper failure codes, labor, and parts usage.

• Track progress of jobs across maintenance shops, external repair vendors, and calibration labs; escalate discrepancies and delays.

Materials, Tooling, and MRO Inventory

• Coordinate release and kitting of materials/components, spares, and consumables to support scheduled work.

• Identify and communicate component shortages to support maintenance schedules; track purchase orders and repair orders status.

• Request and prioritize specialized tooling, calibrated instruments, and permits required at the job site.

• Monitor packaging, handling, and storage of parts and repaired components to prevent damage and preserve warranty.

Cross-Functional Coordination and Communication

• Serve as liaison between Maintenance, EHS, and Operations to resolve scheduling conflicts and align maintenance windows with production demand.

• Contractor Management: Ensure all contractors and vendors have been reviewed to comply with company Contractor Management requirements and ensure all EHS rules are adhered to.

• Participate in tier/team meetings to drive progress on schedule attainment, cost, quality, and reliability goals.

• Prepare and deliver status updates and reports to team leaders and stakeholders (e.g., job progress, backlog, PM compliance, MTTR/MTBF trends).

Reliability, Compliance, and Documentation

• Support implementation of recovery plans to restore equipment uptime after unplanned events.

• Maintain current job plans, SOPs, prints/drawings, and technical documentation for maintenance tasks.

• Adhere to and promote EHS and regulatory requirements (e.g., LOTO, confined space, hot work permits, PPE); support audits and corrective actions.

• Support continuous improvement and root cause analysis (e.g., 5-Why, fishbone), and implement preventive actions.

Logistics and General Support

• Move materials and tooling using a dolly, hand truck, or carts as required.

• Coordinate external contractors/OEMs for specialized maintenance and field service.

• Train and assist less experienced employees in CMMS use, job planning, and standard work.

Perform other related responsibilities as assigned.

Job Requirements:

Two years of maintenance planning/scheduling, maintenance coordination, or production support experience in a computerized environment, or demonstrated ability to perform the described responsibilities. Working knowledge of CMMS/EAM systems (e.g., SAP PM, Maximo, EAM, or equivalent) and maintenance workflows (PM/PdM/CM). Understanding of maintenance resource and capacity planning; familiarity with MRO spares and basic MRP concepts. Ability to read and interpret maintenance documentation (routings, job plans, schematics, P&IDs, and blueprints). Proficiency with standard office and reporting tools (e.g., Excel, Outlook); experience with dashboards/reporting preferred. May be required to lift up to 50 lbs. and perform tasks involving standing/walking. Effective verbal, written, and interpersonal communication skills. Demonstrated ability to work collaboratively and be a participative team player. Preferred: exposure to reliability/maintenance frameworks (e.g., TPM, RCM), basic KPIs (PM compliance, backlog, MTBF/MTTR), and contractor/vendor coordination.