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Administrative Assistant (1126)

Donatech

Fort Wayne, IN
CANDIDATE IS RESPONSIBLE FOR PARKING - NO REIMBURSEMENT. OPTIONS FOR PAID PARKING AND FREE PARKING AVAILABLE WITHIN 2-3 BLOCKS OF LOCATION

Position Overview
We are seeking a highly organized, detail-oriented administrative professional to support document management and office operations. This role is critical to maintaining accurate project records by scanning, organizing, and uploading documents into a Project Management Information System (PMIS). Candidates with experience in administrative support, office management, or construction-related environments are encouraged to apply.

Key Responsibilities
  • Scan and digitize large volumes of documents in various formats, ensuring accuracy and completeness
  • Upload, organize, and maintain files within the Project Management Information System (PMIS)
  • Utilize Microsoft Office 365 tools (Word, Excel, Outlook, SharePoint, Teams, OneDrive) for daily tasks
  • Merge, edit, and prepare final documents using Adobe Acrobat Pro
  • Create and maintain spreadsheets for tracking, reporting, and document control
  • Identify and replicate existing Excel formulas as needed
  • Answer phones and assist office visitors as required
  • Support general office and administrative functions while managing multiple tasks with attention to detail
Qualifications
  • Proficiency in Microsoft Office 365, particularly Excel and SharePoint
  • Experience with bulk document scanning and digital file management
  • Strong organizational skills and ability to understand and manage various document types
  • Experience using Adobe Acrobat Pro
  • Construction or project-based office experience preferred, but not required
  • Excellent attention to detail and ability to multitask in a fast-paced environment
  • Strong verbal and written communication skills

Hours of Position:
8:00am-5:00pm or 7:30am-4:30pm Monday-Friday
Apply
Vacancy posted 6 hours ago
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