Executive / Senior Administrative Assistant - Parexel Consulting (hybrid)

Senior Administrative Assistant

When our values align, there's no limit to what we can achieve. At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

At Parexel, we are dedicated to improving the world's health. We partner with biopharmaceutical innovators to bring life-changing therapies to patients faster. Behind every successful leader is a strong operational partnerand we are seeking a Senior Administrative Assistant who thrives in a fast-paced, globally connected environment and is driven to make an impact.

In this role, you will serve as a trusted partner to senior leadership within Parexel Consulting, enabling them to operate at their highest level by bringing structure, clarity, and efficiency to highly dynamic schedules, priorities, and workflows.

What You'll Do

• Serve as a trusted partner to senior leaders, anticipating needs and proactively managing priorities
• Act as an extension of leadership by ensuring seamless day-to-day operations and enabling focus on high-value work
• Build strong working relationships with executives, stakeholders, and cross-functional teams

Calendar & Inbox Management

• Own complex, high-volume executive calendars with full autonomy
• Proactively prioritize meeting requests, balancing competing demands and shifting priorities
• Review and triage inbox requests, synthesizing information and making scheduling recommendations

Travel & Logistics Coordination

• Manage complex domestic and international travel arrangements, often involving multi-stop itineraries
• Anticipate travel needs and make informed logistical decisions aligned with business priorities
• Ensure seamless execution of travel plans, including contingency planning for changes

Operational Excellence & Organization

• Bring structure and clarity to fast-moving, often ambiguous situations
• Track deadlines, commitments, and deliverables to ensure nothing falls through the cracks
• Manage expense reporting and supporting documentation in a timely and accurate manner
• Support event and speaking engagement preparation, including coordination of logistics, materials, and deadlines

Prioritization & Problem Solving

• Manage competing priorities across multiple leaders and stakeholders
• Adapt quickly to last-minute changes, proactively resolving conflicts and rescheduling as needed
• Apply sound judgment to make decisions independently while knowing when to escalate

Continuous Improvement & Tools

• Leverage tools such as Outlook, Teams, and expense systems (e.g., Concur) to manage workflows effectively
• Embrace new technologies, including AI-enabled tools, to improve efficiency and streamline processes
• Identify opportunities to optimize processes and enhance team effectiveness

What You'll Bring

Experience & Skills

• 35+ years experience in an administrative or executive support role, ideally within a corporate, fast-paced environment. Previous experience in the pharmaceutical/life sciences industry is a plus
• Previous experience supporting senior management or executives is required
• Proven experience managing complex executive calendars and coordinating high-volume scheduling
• Demonstrated success supporting multiple leaders and balancing competing priorities
• Strong experience coordinating complex travel arrangements, including international logistics
• Strong written and verbal communication skills
• Excellent attention to detail and accuracy
• Exceptional organizational skills
• Problem solving and critical thinking skills
• Discretion when handling confidential information
• Proficiency with Microsoft Office (Outlook, Teams, PowerPoint) and expense management systems
• Bachelor's degree preferred, or equivalent combination of education and experience

Key Competencies

• Proactive mindset: Anticipates needs and takes initiative without waiting for direction
• Ownership & accountability: Takes full responsibility for deliverables and outcomes
• Adaptability: Thrives in a dynamic, fast-paced environment with frequent changes
• Strong judgment: Makes thoughtful decisions aligned with business priorities
• Attention to detail: Ensures accuracy while managing high volume of work
• Communication & confidence: Effectively engages with senior leaders and stakeholders
• Organizational excellence: Keeps complex priorities structured and on track

Additional Attributes

• Experience in a global or matrixed organization is preferred
• Exposure to AI tools or willingness to adopt new technologies is a plus
• Ability to work occasional flexible hours based on business needs
• Flexibility to work a hybrid scheduled from our North Hills headquarters in Raleigh, NC

Why Join Parexel?

• Be part of a mission-driven organization focused on improving patient outcomes
• Work alongside global leaders at the forefront of clinical research and innovation
• Gain exposure to complex, high-impact work in a collaborative environment
• Contribute meaningfully while growing your career in a supportive team culture

The Right Fit

This role is ideal for a highly organized, proactive professional who enjoys operating at pace, thrives on managing complexity, and takes pride in enabling others to succeed. You are not just supporting leadersyou are partnering with them to drive impact.

EEO Disclaimer Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.