Billing Specialist

Billing Specialist

Under direction of the Detention Warden or designee, the Billing Specialist will process, correct and reconcile a wide variety of accounting documents such as invoices, departmental billings, cash receipts, vendor statements and journal entries; review and reconcile financial information; prepare and process documents, make deposits and prepare reports; compile and review information for accuracy; and maintain records. Work is performed by applying knowledge of customer service, accounting methods and terminology and using spreadsheets and/or automated accounting systems.

Essential Duties and Responsibilities:

• Verifies inmate housing billing against inmate records and reconciles differences through follow-up with the client and/or other agencies.
• Enters, updates, and/or retrieves accounting data from automated systems.
• Posts financial data to appropriate accounts in an automated accounting system, according to instructions.
• Reviews on-line transactions for changes and accuracy and corrects errors.
• Retrieves system reports.
• Reconciles inmate funds using bank and system reconciliation reports and makes changes according to specific instructions.
• Endorses cashier's checks or money orders, prepares account deposit ticket, and deposits money as directed.
• Files records and reports.
• Operates standard office equipment.
• Assists the public with general information requests.
• Answer and direct incoming calls and respond to public questions over the phone.
• Sort incoming and outgoing mail.
• Work with courts and bonds.
• Performs other related work as assigned.

Supervision:

Works under the direction of the Detention Warden or designee.

Supervisory Responsibilities:

Supervises no one.

Education:

High school diploma or GED. Associate degree in accounting, finance, business administration or a related field is preferred.

Experience:

Previous experience in billing or accounting (2-3 years), preferably in a governmental or detention facility setting. Experience with processing invoices, departmental billings, and reconciling financial documents. Experience with automated accounting systems or spreadsheets (e.g., Microsoft Excel, accounting software like QuickBooks, etc.). Knowledge of cash receipts, vendor statements is beneficial. Experience with preparing and processing deposits and generating financial reports. Must be able to pass a pre-employment drug test and clear a background check that may involve fingerprinting; Must have a valid Driver's Licenses with no restrictions.