Human Resources Clerk- Part Time

POSITION:       CLERK

DEPARTMENT: HUMAN RESOURCES

FLSA STATUS: NON-EXEMPT

SCHEDULE: EVERY MONDAY, TUESDAY, AND FRIDAY. 8AM - 4:30PM. THIS IS A REQUIREMENT FOR THE POSITION. 

Please read this job description carefully to ensure that you understand its contents, the job requirements, and expectations before signing this document.

JOB SUMMARY:
Responsible for providing administrative and clerical support to the Human Resources department such as maintaining up-to-date employee records, assisting with recruitment and new hire onboarding processes.

JOB RELATIONSHIPS:
Responsible to: Human Resources Director
Positions Directly Supervised: None
Regular Contact with: All Franklin Medical Center personnel including independent contractors and outsourced staff. External contact with the public and outside facilities.

MISSION STATEMENT:
As an integral part of our community, Franklin Medical Center’s mission is to provide the highest quality health care and customer satisfaction to all those we serve. We are committed to delivering compassionate, capable, and personalized treatment to our patients and their families, always keeping in mind that our responsibility is to the health needs of the people.

ESSENTIAL JOB FUNCTIONS:

1. Answers, screens, and forwards in-coming calls.
2. Records messages and forwards them to the proper person or department. Provides basic and accurate information in-person and via phone/email.
3. Performs basic customer service functions such as answering employee questions, assisting applicants with the application process, etc.
4. Maintains strict confidentiality of all company and employee personnel information.
5. Assists in recruiting efforts such as attending recruiting events, posting job advertisements, etc.
6. Schedules employment interviews and ensures that calendar invites are sent to the applicable department Supervisor(s)/Director(s).
7. Prepares and schedules new employee onboardings.
8. Assists the Human Resources Director with employee new hire onboardings.
9. Maintains active and terminated employee files by accurately filing and scanning.
10. Assists with personnel licensure and certification verification.

NON-ESSENTIAL JOB FUNCTIONS:

1. Assists the Human Resources Director with providing employees with clear and concise information regarding Human Resources policies and procedures.
2. Assists with conducting random and periodic drug screens.
3. Assists with ongoing educational activities.
4. All other duties as assigned.

QUALIFICATIONS:

Education: High school diploma or equivalent.

Work Experience: Desired, but not required. Two years of clerical experience preferred.

Required Knowledge, Skills, and Abilities:

• Strong written and verbal communication skills
• Ability to read and write effectively
• Ability to multitask when completing several tasks at once
• Strong organizational skills
• Integrity and discretion when working with sensitive company and personnel information
• Detailed oriented to properly maintain all Human Resources files and documents
• Proficient with computers and Microsoft Office.

Physical Requirements:  

• Remain in a stationary position for long periods of time
• Occasionally move about the office and facility campus to access file cabinets, office machinery, other departments, etc.
• Constantly position self to maintain files in file cabinets.
• Constantly operates a computer and other office machinery such as computer printer
• Ability to communicate information accurately so others will understand.
• Ability to observe details at close range.
• Frequently move boxes, equipment, etc. weighing up to 20 pounds across office for various needs. 

OSHA EXPOSURE CATEGORY C:     
Not at risk for exposure to bloodborne pathogens.

Equal Opportunity Statement:
We are an equal opportunity employer and do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression or any other characteristic protected by federal, state or local laws.