Personal Executive Assistant & Compliance Coordinator

Job Description

Job Description

Personal Executive Assistant & Compliance Coordinator

SFG Wealth Solutions | Scheeler Financial LLC
Location: West Chester, Ohio
Position: Full-Time, Primarily On-Site
Compensation: $55,000–$65,000 annually, commensurate with experience

About SFG Wealth Solutions

SFG Wealth Solutions is an independent, SEC-registered investment advisory firm dedicated to helping individuals and families build wealth with purpose. Our team provides comprehensive wealth management and financial planning services with an emphasis on long-term relationships, thoughtful strategies, and exceptional client service.

We are seeking an experienced, polished, and highly organized Personal Executive Assistant & Compliance Coordinator to provide direct professional and personal support to our Chief Technology Officer and Chief Compliance Officer (CTO/CCO).

Position Overview

This is a trusted, hands-on position for a resourceful professional who thrives on organization, efficiency, and getting things done.

The successful candidate will manage a broad range of executive and personal administrative responsibilities, including calendar management, meeting preparation, travel coordination, personal errands, correspondence, and special projects.

The position also includes coordinating the firm's administrative compliance activities, maintaining the compliance calendar, tracking deadlines, and ensuring team members complete assigned requirements.

We are looking for someone who exercises excellent judgment, anticipates needs, takes ownership of responsibilities, and works independently with minimal supervision.

Key Responsibilities

Executive & Personal Assistance

• Manage professional and personal calendars, appointments, meetings, and scheduling priorities.
• Coordinate approved business and personal travel, including flights, accommodations, transportation, reservations, and itineraries.
• Prepare meeting agendas, organize materials, take notes when requested, and track follow-up items.
• Manage correspondence, communications, and administrative requests on behalf of the executive.
• Handle personal administrative matters and occasional errands, including prescription pickups, purchases, returns, reservations, and appointments.
• Coordinate with family members, vendors, professional service providers, and internal staff as directed.
• Maintain organized electronic files, records, and important documents.
• Anticipate upcoming needs, identify scheduling conflicts, and proactively resolve administrative issues.
• Assist with special projects and other professional or personal responsibilities as assigned.

Compliance Administration & Coordination

• Maintain and administer the firm's compliance calendar, including recurring tasks, reviews, deadlines, and required documentation.
• Communicate compliance assignments and deadlines to appropriate team members.
• Monitor task completion, follow up on outstanding items, and escalate overdue or unresolved matters.
• Coordinate employee compliance attestations, training, certifications, and required reporting.
• Organize and maintain compliance records, logs, policies, procedures, and supporting documentation.
• Assist with collecting and organizing information for regulatory filings, annual reviews, and examinations.
• Coordinate compliance-related communications with outside consultants and service providers.
• Support the CCO in maintaining an organized, timely, and well-documented compliance program.

Prior investment adviser compliance experience is not required. The successful candidate will be trained on the firm's established compliance processes. Regulatory interpretation, supervisory decisions, and compliance approvals remain the responsibility of the CCO.

Administrative Coordination & Follow-Through

• Maintain executive task lists, project trackers, and administrative workflows.
• Coordinate with team members to ensure assigned responsibilities are completed accurately and on schedule.
• Provide concise updates regarding completed assignments, outstanding matters, and items requiring executive attention.
• Identify opportunities to streamline administrative processes and improve efficiency.
• Exercise exceptional discretion when handling confidential business, client, employee, and personal information.

Required Qualifications

• Associate degree in business administration, management, or a related field, or equivalent substantial professional experience.
• Minimum five years of progressively responsible executive or high-level administrative support experience.
• Exceptional organizational skills, attention to detail, and ability to manage multiple competing priorities.
• Strong executive functioning, including planning, prioritization, time management, problem-solving, and independent follow-through.
• Excellent written and verbal communication skills and a polished, professional demeanor.
• Demonstrated ability to handle sensitive and confidential information with sound judgment and discretion.
• Proficiency in Microsoft 365, particularly Outlook, Word, Excel, and Teams.
• Ability to work independently, anticipate needs, and adapt to changing priorities.
• Willingness to handle both professional and personal administrative responsibilities, including occasional local errands.
• Valid driver's license and reliable transportation for occasional work-related errands.

Preferred Qualifications

• Bachelor's degree in business administration, finance, communications, or a related discipline.
• Seven or more years of experience supporting a senior executive, business owner, or professional.
• Experience in financial services, wealth management, banking, legal services, or another regulated professional environment.
• Familiarity with compliance administration, records management, audit preparation, or regulatory documentation.
• Experience coordinating complex domestic and international travel.
• Proficiency with CRM systems, document-management platforms, and project-tracking software.

The Ideal Candidate

Our ideal candidate is intellectually curious, exceptionally organized, resourceful, and comfortable taking initiative.

This individual understands that excellent executive support involves more than completing assigned tasks. It requires anticipating needs, recognizing priorities, solving problems, and ensuring important details do not fall through the cracks.

The right person will be comfortable moving between professional and personal responsibilities, communicating with senior professionals, coordinating team deadlines, and managing sensitive information with discretion.

Above all, we value sound judgment, accountability, initiative, flexibility, and consistent follow-through .

Compensation & Benefits

• Annual base salary of $55,000–$65,000, based on qualifications and experience.
• Medical, dental, and vision insurance with 70% of premiums paid by the employer.
• 401(k) retirement plan with a 3% safe-harbor employer match.
• Paid time off and company holidays.
• Professional development opportunities.
• Collaborative, professional work environment within a growing independent wealth management firm.

Work Environment

This is a full-time, primarily on-site position based in West Chester, Ohio, with typical office hours of 8:00 a.m. to 5:00 p.m.

The role requires flexibility to accommodate changing executive priorities, occasional local errands, and time-sensitive scheduling or travel needs. Any additional hours will be handled in accordance with applicable wage-and-hour requirements.

Reports Directly To: Chief Technology Officer / Chief Compliance Officer

SFG Wealth Solutions is an equal opportunity employer. Employment decisions are based on qualifications, experience, and business needs without regard to legally protected characteristics.