Administrative Assistant

Administrative Assistant

Responsible for the operation of daily office functions and duties, including active and autonomous administrative support to the Manager. May perform and/or administer some special projects in collaboration with various staff members. Managing calendar and e-mails for the Manager on their behalf. Monitoring actions and manage reminders Arranging meetings for Managers including co-ordination of Team Meetings and larger external events. Co-ordination of travel arrangements, including organizational preparation and follow up like booking of travel expenses for the manager Booking meeting rooms / venues for the team. Managing Workflows and monitoring items like vacation requests, purchase orders, internal orders, distribution lists, etc. Preparation and follow up of meetings including taking meeting minutes and keeping action item trackers up to date. Manage shared drives and Microsoft Team sites Admin support for new starters into the team to include ordering of equipment and monitoring induction. Central contact and all other ad-hoc support as needed by Manager and his/her team. Resolving simple issues with limited guidance Proactive and able to identify issues and raise them appropriately to the manager Managing controlling and reporting activities on behalf of manager, e.g. creation, staffing and reporting on internal orders, reporting on cost centers and profit centers, creation and maintenance of C-Users Monitoring actuals and budgets through Microsoft tools.

Work Experience: At least 5 years of experience as administrative assistant or comparable experience Education and Qualifications / Skills and Competencies: English: Level 3: Fluent Extensive experience with Microsoft Outlook, Word, Excel, Powerpoint, and Skype for Business. Experience with Microsoft Sharepoint is desirable. Experience with SAP Concur for travel booking and expenses is desirable.