Event Operations and Auction Specialist

Job Description

Job Description

Reporting Relationship : This position will report to the Head of Events

Purpose: We are seeking a highly organized, revenue-minded, and hospitality-driven professional to provide dedicated ownership over two high-impact areas: auction strategy & execution and celebrity/VIP travel coordination for our Golf, Gala, and select third-party events. The ideal candidate thrives in fast-paced, high-visibility environments and brings both operational excellence and strong relational intelligence.

If you love driving revenue through creative auction strategy, managing high-touch logistics, and ensuring every detail reflects excellence, this role is for you.

Responsibilities:

Lead Auction Strategy & Execution

· Own all live and silent auction planning and execution

· Source and secure high-value auction items and experiences

· Develop pricing strategy aligned with donor psychology and revenue goals

· Manage auction platforms, timelines, and on-site execution

· Oversee post-event fulfillment and donor stewardship

· Track revenue performance and identify opportunities for growth

Manage Celebrity & VIP Travel Logistics

· Coordinate celebrity invitations in collaboration with leadership

· Manage travel bookings and itineraries through our travel partners

· Oversee seamless arrival, departure, and event participation logistics

· Proactively resolve scheduling or travel changes

· Maintain organized communication and documentation

Strengthen Relationships & Systems

· Support structured celebrity engagement and thank-you strategy

· Collaborate cross-functionally with Events, Marketing, Development, and Finance

· Improve systems, documentation, and operational clarity

· Protect confidential and high-profile information

Qualifications:

• 3–5+ years of experience in event management, fundraising, hospitality, travel logistics, or related field
• Demonstrated ability to independently manage complex, detail-driven projects
• Strong understanding of fundraising principles and auction strategy preferred
• Experience interacting with high-touch donors, executives, or VIP stakeholders preferred
• Exceptional organization, follow-through, and communication skills
• Ability to remain calm and solution-oriented under pressure
• High level of discretion and professionalism
• Bachelor’s degree preferred; equivalent experience considered.

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