Executive Assistant 5 - Washington, DC

Executive Assistant V / Office Manager

The Executive Assistant V / Office Manager serves as a trusted strategic partner to executive leadership and is recognized as an expert administrative and operational professional within the organization. This role is responsible for supporting senior executives through the management of highly complex, sensitive, and often ambiguous matters requiring sound judgment, discretion, and strategic thinking. Operating with significant autonomy, the Executive Assistant V anticipates organizational needs, drives operational efficiency, and influences executive-level priorities and outcomes.

In addition to providing high-level executive support, this position oversees office management functions and may represent executive leadership and the organization in interactions with internal and external stakeholders. The role requires exceptional professionalism, executive presence, organizational awareness, and the ability to manage competing priorities in a fast-paced environment. This position may also provide mentorship, guidance, and leadership to junior administrative staff and coordinate administrative operations across departments or locations.

Essential Duties and Responsibilities:

• Executive Leadership Support
• Manage highly complex executive calendars, prioritizing competing demands, strategic initiatives, meetings, travel, and organizational commitments.
• Anticipate executive needs and proactively resolve scheduling, operational, and administrative challenges before escalation.
• Prepare, review, and edit executive-level communications, reports, presentations, briefings, and correspondence with a high degree of accuracy and professionalism.
• Support long-range planning initiatives, strategic projects, and organizational priorities on behalf of executive leadership.
• Represent executive leadership professionally in meetings, communications, and interactions with government officials, partners, vendors, board members, and stakeholders.
• Coordinate and facilitate executive meetings, leadership retreats, board meetings, and special events, including preparation of agendas, materials, meeting minutes, and follow-up actions.
• Manage highly sensitive and confidential information with the utmost discretion and professionalism.
• Act as a liaison between executives, departments, and external stakeholders to ensure effective communication and alignment of organizational priorities.
• Provide oversight and coordination for executive administrative processes and workflow improvements across the organization.
• Office Management & Operational Support
• Oversee daily office operations to ensure an efficient, professional, and productive work environment.
• Manage office logistics, facilities coordination, vendor relationships, visitor management, office supplies, and workplace operations.
• Support compliance with organizational policies, security protocols, and government contractor requirements related to office operations.
• Oversee office-related budgeting, expense tracking, invoices, and purchasing activities as assigned.
• Coordinate with security personnel, IT support, and external vendors regarding office maintenance, repairs, access, and operational needs.
• Support workspace coordination, and administrative support for new hires and visitors.
• Lead or support special projects, cross-functional initiatives, and organizational events as assigned.
• Identify opportunities to improve administrative and operational efficiencies while implementing scalable solutions and best practices.
• Performs other related duties as assigned.
• Supervisory Responsibilities:
• May supervise, mentor, train, and provide guidance to administrative staff and junior Executive Assistants.
• Oversees and coordinates the daily workflow of administrative and office support functions.