Operations Coordinator

Job Description

Job Description

Operations Coordinator

? Des Plaines, IL
? Pay: $18/hour
? Schedule: Monday - Friday | 7:00 AM - 3:30 PM

Position Overview

Our client is seeking a detail-oriented Operations Coordinator to join their warehouse support operations team in Des Plaines, IL. This role will support internal billing activities across multiple warehouse divisions and assist with invoice processing, payment tracking, and administrative coordination. The team currently consists of two full-time employees, and due to upcoming staffing changes, the company is looking to expand support coverage.

This is a great opportunity for candidates who thrive in a fast-paced environment and possess strong organizational, communication, and Excel skills.

Key Responsibilities

• Handle internal billing processes across four warehouse divisions
• Set up billing for Navisphere shipment files
• Process payments through Navisphere
• Track payments, collections, and invoice statuses
• Reconcile and match invoices with internal and external records
• Process various invoice types including freight, customer, and vendor invoices
• Communicate with internal teams through email, instant messaging, and direct connect radio systems
• Provide administrative support to warehouse operations
• Ensure accurate and timely invoice processing and reporting

Qualifications & Skills

• Strong attention to detail and accuracy
• Ability to work efficiently in a fast-paced environment
• Proficiency in Microsoft Excel, including Pivot Tables
• Experience with Power BI is a plus
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills

About Trova Advisory Group

Trova Advisory Group specializes in delivering a comprehensive array of staffing solutions tailored to meet the diverse needs of businesses across multiple sectors. Our expertise spans clerical, administrative, financial, and professional roles, offered through flexible arrangements including temporary, temp-to-hire, and direct hire services.

We pride ourselves on providing top-tier talent solutions that empower organizations to thrive in today’s competitive market.

Trova Advisory Group is proud to be an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status. We are committed to fostering an inclusive workplace where all individuals are welcomed and supported.

If you require reasonable accommodation during the application or interview process, please contact us at View email address on ziprecruiter.com. Include the nature of your request and your contact information.

Trova Advisory Group offers a comprehensive benefits package including medical and dental options for all eligible employees.

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