Call Center Representative

Call Center Representative

A Call Center Representative is responsible for supporting a comprehensive information technology environment by assisting the MSU client community comprising of faculty, staff, students, retirees and affiliates with information technology problems, configuration issues, integrations with other systems, compliance with University policies and procedures and integration of various information technology systems into an educational environment. This is a customer focused position that requires a strong sense of urgency, open communication, customer service skills and the aptitude to learn and teach the integration of various information technology systems within our educational environment.

Salary Grade: 10

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Essential Duties and Responsibilities:

• Provide ITS front-line support to resolve clients' information technology problems and issues:
  • Monitor appropriate electronic queues for ticket assignment
  • Communicate with clients regarding problems and/or issues
  • Troubleshoot and resolve first level problems.
  • Provide coordination with secondary support if necessary and close tickets when problems are resolved to clients' satisfaction.
  • Report or escalate any problem or issue to the proper ITS personnel.
• Provide information technology support over the phone to the MSU client community:
  • Respond to IT calls routed through the ACD phone system.
  • Provide polite, courteous and professional phone support to MSU clients.
  • Route or transfer calls when necessary to the appropriate ITS personnel to better assist the client.
  • Document phone calls and contacts with clients in a Service Desk ticket.
• Provide assistance to callers by identifying and directing calls to appropriate faculty or staff:
  • Answer directory assistance calls on our ACD phone system and determine caller requirements for telephone numbers.
  • Process call transfers when requested.
  • Report any problems/issues to proper ITS personnel with call trends indicating system problems/issues.
• Provide operational assistance on various University information technology systems:
  • Answer basic questions regarding the use and configuration of systems.
  • Manage various IT related accounts.
  • Assist with locating a variety of IT related service forms.
  • Be a source of general IT information.
• Become familiar in the use of incident management systems:
  • TeamDynamix ITSM ticketing system.
  • CSpire (Broadworks) automated call distribution (ACD) phone system.
• Remain current on information technology issues as they relate to our MSU academic environment:
  • Stay abreast of changing technology and resources within the ITS organization.
  • Stay current on University and IT policies and procedures.
• Perform miscellaneous job-related duties as assigned:
  • Supervisory Responsibility.
  • Oversee Call Center student workers. Train and utilize student workers as appropriate.

Minimum Qualifications:

High School diploma or equivalent AND 1 year customer support experience.

Preferred Qualifications:

Information Technology work related experience is preferred. Also, experience with an academic environment is preferred.

Knowledge, Skills, and Abilities:

Outstanding interpersonal and customer service skills. Good oral and written communication skills. Ability to concentrate/focus for periods of time. Above average keyboarding skills. Self-motivated. Ability to learn new technologies and communicate the technology to clients. General working knowledge of a PC and software applications that run on a PC such a Microsoft Office suite. Work well in a team environment. Excellent people skills.

Working Conditions and Physical Effort:

This position requires extended time of work on a computer with fast keyboarding to respond in a timely fashion to clients' calls and requests through the workday.

Instructions for Applying:

All applicants must apply online at by attaching a cover letter and resume which includes the names and addresses of 3 professional references. We will accept applications only from persons with indefinite employment authorization in the U.S., and will not sponsor for nonimmigrant or immigrant status for this position.

Equal Employment Opportunity Statement:

Mississippi State University is an equal opportunity institution. Discrimination is prohibited in university employment, programs or activities based on race, color, ethnicity, sex, pregnancy, religion, national origin, disability, age, sexual orientation, genetic information, status as a U.S. veteran, or any other status to the extent protected by applicable law. Questions about equal opportunity programs or compliance should be directed to the Office of Civil Rights Compliance, 231 Famous Maroon Band Street, P.O. 6044, Mississippi State, MS 39762, View phone number on click.appcast.io.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: View phone number on click.appcast.io or View email address on click.appcast.io.

If you have any questions regarding this policy, contact the Department of Human Resources Management at View phone number on click.appcast.io or View email address on click.appcast.io. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.