Front Desk Coordinator/Brokerage Assistant

Job Description

Job Description

Description:

Founded in 1975, Sturges Property Group has a strong history of growth as one of the largest full- service commercial real estate companies in Northern Indiana. Our mission is to provide exceptional property management services that protect and enhance the value of our clients’ real estate investments while delivering outstanding service to tenants and building strong relationships with owners, vendors and the communities we serve.

We are committed to fostering a culture built on integrity, accountability, collaboration and customer service. Our team members are empowered to take ownership of their responsibilities, solve problems creatively, and continuously seek opportunities for improvement. We value professionalism, teamwork, and a positive attitude while maintaining a supportive environment where employees can grow both personally and professionally.

At our core, we strive to create properties where tenants want to stay, owners trust their investments and employees are proud to contribute to our success.

Sturges Property Group is seeking a professional, organized, and customer-focused Front Desk Coordinator / Administrative Assistant to serve as the first point of contact for clients, visitors, vendors, and team members. This full-time, on-site position plays a vital role in supporting daily office operations while providing administrative assistance to our Brokerage, Marketing, Property Management, and Accounting teams.

The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities in a fast-paced professional environment.

• Answer and direct incoming telephone calls with professionalism and efficiency.
• Greet and assist clients, vendors, tenants, and visitors.
• Maintain a welcoming, organized, and professional reception area.
• Schedule and coordinate conference room usage and visitor meetings.
• Provide administrative support to various departments as needed.
• Perform data entry and maintain a high level of accuracy.
• Update property listings, company websites, and CRM databases.
• Obtain and compile property information from public resources, including GIS systems, property record cards, tax records, zoning information, and aerial maps.
• Distribute incoming and outgoing mail, deliveries, and courier packages.
• Order and maintain inventory of office and kitchen supplies.
• Assist with preparation of marketing materials, reports, and presentations.
• Maintain organization and cleanliness of conference rooms, café areas, and common spaces.
• Support special projects and additional administrative duties as assigned.
• Job functions and responsibilities may vary from time to time.

• Previous receptionist, administrative assistant, customer service, or office support experience preferred.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational skills with the ability to prioritize and multitask.
• Detail-oriented with accurate data entry and recordkeeping abilities.
• Ability to work independently while collaborating effectively with a team.
• Professional appearance and demeanor.

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Role is located in Downtown Fort Wayne, Monday to Friday 8:00am to 5:00pm

We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration without regard to race, religion, gender, disability, or veteran status.

• Salary commensurate with experience
• Health Insurance Effective Day 1
• Paid time off
• Retirement plan available on Day 1
• Paid Disability
• Professional development opportunities