Project Management Assistant

Job Description

Job Description

We are seeking an organized, detail-oriented Project Management professional to support its Project Management Office (PMO) and transportation-related initiatives. This individual will assist with coordinating projects, tracking milestones, maintaining documentation, monitoring deliverables and facilitating communication between internal departments, project managers, engineering teams, contractors and external stakeholders.

The ideal candidate has experience supporting complex projects, preferably within transportation, infrastructure, engineering, construction, utilities or municipal government.

Key Responsibilities

• Coordinate and monitor multiple projects, timelines, milestones and deliverables.
• Maintain project plans, schedules, status reports, dashboards and tracking documents.
• Assist project managers with project initiation, planning, execution and closeout.
• Track resources and documentation.
• Prepare project status reports, presentations and leadership updates.
• Coordinate project meetings, agendas, minutes and action-item follow-up.
• Maintain organized project files, records and documentation.
• Identify scheduling conflicts, outstanding deliverables and potential project risks.
• Support procurement documentation, consultant coordination and contract-related tracking as assigned.
• Research project information and compile data for reporting and decision-making.

Required Qualifications

• 3+ years of project coordination, project management, PMP certification or PMO support experience.
• Strong organizational, analytical and communication skills.
• Experience helping support management keep multiple projects and competing deadlines going in the right direction .
• Advanced Microsoft Excel and PowerPoint skills.
• Proficiency with Microsoft Project, SharePoint, Smartsheet, MS Teams or similar project management platforms.
• Strong documentation, reporting and follow-up capabilities.

Preferred Qualifications

• Exposure to capital improvement programs (CIP), public-sector procurement or government projects.
• PMP, CAPM or other project management certification.
• Familiarity with project scheduling, budget tracking and performance metrics.

We are seeking a proactive project professional who can bring structure, accountability and organization to a busy PMO environment and keep projects, people and deliverables moving forward while also keeping office organized, schedule on track and work effectively with the team.