Construction Accounts Payable Manager

Job Description

Job Description

Location:  Prineville, Oregon
Position Type:  Full-Time, In-Office
Reports To:  Vice President of Finance & Admin

COMPANY SUMMARY

The focus of Hodge Western Corp over the last 20 years started in heavy civil and evolved into technology-driven, specialty underground utility construction. We operate in three divisions: Horizontal Directional Drilling (HDD), Renewables, and Rock Trenching. Our company works on projects throughout the United States. We are passionate about executing and growing our specialized methods for complex utility construction to provide our partner customers with significant advantages in both safety and efficiency over traditional means and methods.

POSITION SUMMARY

Hodge Western Corp is seeking an experienced accounting professional with a strong background in construction accounting to oversee accounts payable operations. Working closely with the AP Specialist and finance team, this hands-on position is responsible for AP accuracy, payment coordination, vendor matters, and strong internal controls. The primary focus is accounts payable, with the opportunity to grow into broader accounting responsibilities over time.

KEY RESPONSIBILITIES

• Oversee daily AP operations, providing review, direction, and support to the AP Specialist.
• Review entered invoices for accurate coding, job costing, approvals, and supporting documentation.
• Review AP aging, prepare weekly payment recommendations, and coordinate and process approved payments, including checks.
• Manage vendor payment inquiries, credit applications, and escalated account discrepancies.
• Review weekly corporate credit card coding and receipt reconciliations; reconcile monthly card statements.
• Maintain compliance with company payment procedures, internal controls, and applicable documentation requirements.
• Oversee annual 1099 reporting and filing, with support from the AP Specialist.
• Coordinate with project teams on subcontractor and vendor billing, lien waivers, retention, and payment requirements.
• Provide limited AP and accounting support for affiliated LLCs with low transaction volume.
• Identify opportunities to improve AP processes, accuracy, and efficiency.

REQUIRED QUALIFICATIONS

• 5+ years of accounting experience, including substantial accounts payable responsibilities.
• Construction accounting experience required, with strong knowledge of job costing, subcontractor billing, and project-related expenses.
• Solid understanding of general ledger accounting, reconciliations, and basic accounting principles.
• Proficiency with accounting software and Microsoft Excel; ability to review and resolve discrepancies.
• Strong organizational, analytical, and communication skills, with a high level of accuracy and accountability.
• Ability to work independently, prioritize competing deadlines, and lead a hands-on AP function.

PREFERRED QUALIFICATIONS

• Experience with QuickBooks and Trimble.
• Associate’s or bachelor’s degree in Accounting, Finance, or a related field.
• Prior experience guiding AP staff or overseeing AP processes.
• Familiarity with accounting for multiple entities.

COMPENSATION AND BENEFITS

• Annual compensation: $85,000-$100,000
• 100% Company-paid Medical Insurance for employee and family
• Four weeks annual PTO
• 40 hours annual Sick Time
• 401k with employer match