Facilities Coordinator - Finance

JLL empowers you to shape a brighter way .


Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.


What this job involves:

The Facilities Coordinator will provide support to the Site and Facility Management Operational Team by assisting with accounting and finance, Vendor oversight, procuring equipment and supplies and proactively developing and maintaining client relationships to ensure that expected service levels are achieved within the controlled environment of a Life Science high-end account.

What your day-to-day will look like:

• Actively support a culture of teamwork, cooperation, performance excellence, and personal success
• Respond to all work order procurement requests in a timely manner, ensuring KPI compliance and excellent customer service
• Identify opportunities for improved operation, service excellence and cost savings and make well thought out recommendations
• Provide information and direction to Client, Vendors, facilities staff and other service providers as required to ensure excellent coordination and execution of work, with minimal disruption
• Assist in Vendor onboarding as required
• Update and maintain accurate records and official documentation for the site/s including purchase order and invoice tracking
• Support multiple departments within JLL from a procurement, vendor development, and contracting perspective
• Other duties as assigned

Client Relationship Management

• Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators
• Coordinate site operations in accordance with all agreed policies, procedures and contract scope

Required Qualifications

• Associate degree in Finance or related field
• Proficiency in a range of office administration tools and platforms including Microsoft Office Products (Excel, Outlook, Word)
• Understanding of basic financial and accounting practice, concepts and terminology

Other requirements

• Excellent communication, organization and problem-solving skills
• Exceptional Client-focused hospitality mindset with the positive and proactive approach to always identifying a solution
• Ability to work independently with little supervision and effectively deal with stressful situations
• Self-motivated; confident, energetic and flexible

Preferred Qualifications

• Bachelor's degree in finance or related field
• Prior experience in finance within a facility, pharmaceutical or bio-tech environment
• Understanding the basic technical aspects of facilities (i.e. types of Vendors that provide various services) is advantageous.

Work Shift:

• Monday - Friday, from 8:30 am - 5:00 pm

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

68,640.00 - 79,040.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On-site -Andover, MA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at View email address on click.appcast.io. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.