Office Services Assistant (Admin Generalist Coordinator), Campus Child Care Support

Department CAMPUS CHILD CARE SUPPORT (BL-CCCS-IUBLA) Department Information Indiana University (IU) Early Childhood Education Services (ECES)is committed to creating high-quality experiences for children,families, and our employees. IU Child Care Centers provide year-round, high-quality care andeducation at nationally accredited centers for children aged birththrough 5 years. Our commitment to high-quality is demonstrated byproviding child-centered, active learning environments based onresearch supported best practices, through degreed teachers, strongcampus support, and adherence to the National Association for theEducation of Young Children (NAEYC). In addition to the servicecomponent, the IU Bloomington (IUB) Child Care Centers meet theacademic mission of Indiana University by providing sites forstudent training and by serving as research sites for faculty andstudents. Finally, the early childhood centers at IUB serve asmodel high quality, early education programs for the Bloomingtoncommunity and the state of Indiana. See a short video aboutHoosier Courts. Job Summary Department Specific Responsibilities Leads the center's food service program including maintainingmenus, ordering food, preparing and cleaning up light breakfastsand snacks, coordinating lunch ordering, and ensuring children haveall the required meals and snacks throughout the day as required bystate licensing, completes all required paperwork for the federalfood program Child and Adult Care Food Program¿ (CACFP). Supervises lunch preparation and cleanup; compiles dailyattendance records and meal counts for monthly reports; completesand submits monthly reports to the Child and Adult Care FoodProgram. Assists as needed during visits by all inspectors and licensingagents, i.e. State Fire Marshall, Federal Food Program, WelfareDepartment, and state and local health departments keeps abreast ofchanges in rules and regulations and provides assistance inassuring compliance. Maintains professional manners when working with staff,parents, children, and the public. Provides a variety of support services to Campus ChildrenCenter and the director including providing information to parentsof prospective enrollers when director is unavailable; assists withmaintaining the preschool's waiting list and enrollment records;records and informs the director of any changes. Coordinates and provides information for monthly billings anddocumentation of parent fees, makes deposits and issues feereceipts. Completes and submits forms for tuition assistance withprograms with city, county, state, or university funding agents forparents participating in these assistance programs. Answers the phone. Prepares payroll documents for hourly employees Handles staff scheduling in the absence of the director. Maintains files for all children and staff in the program. Serves as a major resource person in the absence of thedirector. Performs other related duties incidental to the work describedherein. General Responsibilities Assists with office production and determining alternativemethods to improve workflow and efficiencies. Opens, sorts, and routes incoming mail, answers correspondence,and prepares outgoing mail. Compiles, copies, sorts, and files records of officeactivities. Monitors the use of office supplies and equipment, and reordersitems as required. Completes and mails bills, contracts, policies, invoices, andchecks. Answers phones, directs calls, and takes messages for theoffice. Qualifications Education Required High school diploma or equivalent (such as HSED or GED). Work Experience Preferred Some experience in related field. Skills Required Proficient written and verbal communication skills. Effective interpersonal skills. Excellent organizational skills. Demonstrates ability to maintain confidential information. Maintains a high degree of professionalism. Working Conditions / Demands This role requires the ability to effectively communicate and tooperate a computer and other standard office productivityequipment. The position involves sedentary work as well as periodsof time moving around an office environment and the campus. Theperson in this role must be able to perform the essential functionswith or without an accommodation. Work Location Indiana University Bloomington This is an in-person position. Advertised Salary $17.16 per hour. Benefits Overview For full-time staff employees, Indiana University offers a widearray-of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, criticalillness, and supplemental accidental death & dismembermentinsurance Base retirement plan with generous IU contributions, subject tovesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IUcourses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteerevents Employee assistance program (EAP) Learn more about our benefits by reviewing the IUBenefit Programs Brochure. Job Classification Career Level: Foundational FLSA: Nonexempt Job Function: General Administration Job Family: Administrative Generalist Click here to learn more about Indiana University'sJob Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on theadvertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for an minimum of 5 business days. To guarantee full consideration, pleasesubmit your application within 5 business days of the PostedDate. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discriminationhere which includes contact information Campus Safety and Security The Annual Security and Fire Safety Report, containing policystatements, crime and fire statistics for all Indiana Universitycampuses, is available online. You may also request a physical copy by emailing IU Public Safety at View email address on click.appcast.io or by visiting IUPD. Contact Us Request Support Telephone: View phone number on click.appcast.io #J-18808-Ljbffr