SLED Proposal Coordinator

SENSIS 

Who We Are: 

Sensis is an integrated cultural marketing agency. Since 1998, we have combined strategy, research, creative, media, digital experiences, social, PR, and analytics to deliver culture-first, research-driven marketing campaigns that generate results. With offices across the U.S., Mexico, and Colombia, we help brands grow by authentically reaching growth segments. Our work spans healthcare, financial services, energy and utilities, CPG, food & beverage, spirits, B2B, government, and nonprofit sectors. 

What we are looking for: 

Sensis is seeking a  SLED Proposal Coordinator  to support our Business Development team in pursuing and winning state, local, education, and potentially federal government opportunities. This is an excellent role for an early-career professional who is a strong writer, highly organized, detail-oriented, and excited to help produce persuasive, compliant, and competitive proposals.

The ideal candidate enjoys working under deadlines, collaborating with subject matter experts, translating complex information into clear language, and using AI tools responsibly to improve proposal quality, speed, organization, and consistency.

• Support and help manage responses to state, local, education, federal, and selected private-sector RFPs, RFIs, RFQs, and other new business opportunities
• Coordinate proposal schedules, deadlines, assignments, content requests, version control, and submission requirements
• Review RFPs to identify required forms, compliance items, evaluation criteria, page limits, submission instructions, questions, and key deadlines
• Draft, edit, proofread, and format proposal content, including qualifications, approaches, case studies, resumes, work plans, and agency credentials
• Collect, organize, and refine input from agency leadership, strategy, creative, media, research, analytics, account, and production teams
• Use AI-powered tools to assist with proposal drafting, summarization, content organization, compliance checks, editing, and presentation development while verifying accuracy, originality, and brand alignment
• Develop customized capability decks, fact sheets, credentials, and simple visual materials that support new business opportunities
• Help translate technical, research-heavy, scientific, healthcare, marketing, or government program information into clear, compelling proposal language
• Prepare and submit questions in response to RFPs, track addenda, and help ensure final submissions reflect all updates
• Edit, standardize, and improve material prepared by other contributors for clarity, tone, consistency, and compliance
• Proofread proposals and presentation materials to catch errors, inconsistencies, missing requirements, and formatting issues before submission

What you’ll bring along: 

• Strong writing, editing, proofreading, grammar, and storytelling skills
• Excellent organization skills and the ability to manage multiple deadlines, contributors, documents, and priorities at once
• Ability to translate complex ideas, technical details, research findings, and agency processes into clear written documentation
• Strong attention to detail and commitment to producing polished, compliant, submission-ready materials
• Comfort working with AI tools for writing, editing, research organization, summarization, formatting, and quality control, with strong judgment around fact-checking and responsible use
• Ability to collaborate with multiple internal stakeholders, collect content, manage revisions, and keep contributors aligned on deadlines
• Ability to work independently while also contributing as part of a fast-moving proposal team
• Adaptability, resilience, and willingness to work flexible or extended hours when needed to meet critical submission deadlines
• Experience with writing, editing, communications, marketing, journalism, public sector proposals, grant writing, or sales materials preferred
• Familiarity with PowerPoint, Word, Microsoft Teams / Sharepoint, Google Workspace, Adobe Creative Suite, Canva, or other presentation and content development tools is a plus
• Bachelor’s degree in journalism, English, communications, marketing, public relations, or a related field preferred

What We Offer: 

Medical, Dental, Vision, 401K, Generous PTO - Potential growth opportunities 

Where: 

Hybrid office environment at any of our 5 offices – Los Angeles, CA, Seal Beach, CA, Atlanta, GA, Austin, TX, or Bethesda, MD 

Compensation:  
For California residents only - the salary range for this role is $40,000-$60,000.
The offered salary or salary range is based on several factors, including, but not limited to, overall experience, relevant experience, education level, certifications, applicable skills and expertise, and location of the position.