Administrative Assistant

Job Description

Job Description

Excelsior Defense is looking for an administrative assistant to enhance administrative effectiveness by providing clerical Support and highly organized administrative assistant to join our Excelsior Defense team. In this vital role, you will work very closely with the Branch Manager, ensuring smooth daily functions and providing exceptional support to staff. Your energy, attention to detail, and proactive approach will help foster an efficient, welcoming environment. The Administrative Assistant is reponsible for supporting the Orlando Branch Office Administrative and operational functions at the assigned post in accorance with all Excelsior Defense, Inc. Internal processes and procedures. Also providing administrative support, to schedule, hire, discipline, with the Branch Manager and his/hers Assistant Manger, to warrant operability of this organizational unit. Is responsible for an accurate compilation of billing documents in support of the Corporate HQ, to bill the services provided to clients. This is an in-office position in our Kissimmee/Orlando office and is expected to work from the office on a regular basis (Monday through Friday from 8am to 5pm)Must have a G Security License to be the runner and fill in open post when needed. Base Rate: 17.00 hourlyDuties:Manage front desk responsibilities, including greeting visitors, answering the phone, and directing calls with professional tone etiquetteHandle comprehensive office management tasks such as filing, data entry, and maintaining organized records using spreadsheets and other record keeping platformsPrepare documents using word processing and proofreading skills, ensuring accuracy and clarity in all communicationsAssist with Excelsior Defense main office/client communication and customer support by responding promptly to inquiries via phone or emailMaintain office supplies inventory and oversee general clerical duties to ensure a well-functioning workspace.Experience/Qualifications:Proven clerical experience in an office environment with strong organizational skillsDemonstrated proficiency in Microsoft Office Suite (word, excel, outlook) along with computer literacy and technical proficiencyExperience with data entry, filling system, and managing spreadsheets efficientlyExcellent phone communication skills coupled with strong Customer service abilitiesAbility to multitask effectively while maintaining high productivity levels through excellent time management skillsMust be able to work in a team settingMust have 2 years' experience in administrative assistantMust have a D & G Security License (must be active)