Assistant Director Facilities & Project Management (KSAS Facilities & Planning Mgmnt)

We are seeking an Assistant Director of Facilities & Project Management (AD) who will be responsible for the strategic oversight and daily management of all facilities and physical plant operations supporting the Krieger School of Arts and Sciences (KSAS) administrative, teaching, and research environments. This includes buildings located on and around the Homewood campus such as the San Martin Center, Bloomberg Center, Mudd/Levi/Bio East/Bascom complex, Macaulay, Jenkins/Mergenthaler, Krieger, Ames, Dunning, Gilman, Olin, Remsen, Agora, Wyman, Carnegie and others.

This position ensures the smooth 24/7/365 operation of approximately 1,2000,000 square feet across 27 buildings, overseeing maintenance, renovations, safety, and compliance. The role involves direct leadership of Facilities Managers (FMs), Facilities Project Managers (FPMs), and administrative support personnel, as well as collaboration with JHFRE, JHU Operations, and departmental leadership. The AD will also manage capital and operational projects, ensuring alignment with KSAS priorities and University policies.

Specific Duties & Responsibilities

Management and Staff Development

• Hire, train, manage, and mentor Facilities Managers (FMs) and Facilities Project Managers (FPM) across KSAS buildings.
• Provide ongoing feedback, guidance, and development to ensure operational continuity and effective resource use.
• Develop the skills of the team "especially in "wet lab" and instrument-intensive environments"using the EDGE Method (Explain, Demonstrate, Guide, Enable).
• Oversee administrative and reporting tasks managed by FMs and FPMs.
• Supervise administrative staff and student workers supporting the KSAS Facilities Team.
• Lead weekly team meetings and monthly "Lunch and Learn" sessions to foster communication and professional growth.

Operational Continuity

• Serve as the primary liaison with first responders during facility emergencies (fire, flood, medical, or security).
• Ensure timely and accurate dissemination of urgent communications from the Dean's Office or University administration.
• Manage service requests to internal and external vendors, ensuring minimal downtime for teaching and research operations.
• Coordinate use of shared spaces such as classrooms, conference rooms, and lab support areas to minimize scheduling conflicts.

Project Management

• Partner with the Director of Capital Planning and Facilities Management and JHFRE on all major renovations and capital projects including:
• The opening and management of new SNF Agora and the Singer Buildings.
• Renovation and build of 20+ new laboratories for incoming faculty over the next few years.
• Oversight of increased scope of space planning, construction coordination, infrastructure readiness, internal move planning, and ongoing facilities operations support.
• Act as project manager for minor renovations and interior refresh projects.
• Develop and manage operational and capital budgets for assigned projects.
• Coordinate space modifications, furniture acquisition, and relocation logistics.
• Ensure efficient use of KSAS funds while meeting stakeholder needs and maintaining project schedules.

Safety, Security, and Compliance

• Ensure compliance with university, local, state, and federal safety and accessibility standards (OSHA, ADA, Fire Marshal, HSE, etc.).
• Develop, standardize and implement department-wide Standard Operating Procedures (SOPs).
• Collaborate with internal partners such as RSO, OHS, and Campus Security to maintain safe and secure facilities.
• Conduct and document regular inspections, corrective actions, and safety training.
• Oversee building security systems, locks, and access hardware, ensuring proper preventive maintenance and documentation.
• Support accommodations and ergonomic improvements in collaboration with the Office of Institutional Equity and Occupational Health.

General Operations and Maintenance

• Oversee all routine maintenance, emergency repairs, and building services, coordinating with JHU Facilities Operations and external vendors.
• Manage work across mechanical, HVAC, plumbing, electrical, structural, carpentry, custodial, and grounds disciplines.
• Oversee installation of lab and classroom equipment to ensure system compatibility and safety.
• Respond to urgent maintenance and service needs to support uninterrupted academic and research activity.

Administrative Functions

• Maintain accurate space occupancy records, floor plans, and emergency contact lists.
• Oversee annual space surveys in collaboration with KSAS Finance and JHFRE.
• Manage key and J-Card access systems, signage, and directory updates.
• Oversee procurement processes, including quote solicitation, purchase orders, and invoice processing.
• Maintain equipment and furniture inventories, forecasting maintenance and replacement needs.
• Support the development of reports, data, and forecasts related to facilities operations and physical plant costs.

Special Knowledge, Skills & Abilities

• Proficiency in computer systems, project management tools, and space management platforms (e.g., Archibus, FAST).
• Strong communication and interpersonal skills across all organizational levels.
• Ability to remain composed, professional, and solutions-focused under pressure.
• Demonstrated ability to manage without direct authority in a complex, decentralized environment.
• Ability to interpret architectural drawings, specifications, and blueprints.
• Thorough understanding of compliance standards and facility safety protocols.
• Broad technical knowledge of building systems and infrastructure.
• High level of discretion and confidentiality when handling sensitive projects and personnel matters.

• Bachelor's Degree, preferably in Architecture, Engineering, Construction or Business Management.
• Thirteen years project management experience with a proven track record of delivering successful major capital projects ($150M+) and providing excellent customer service to internal and external clientele.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Master's Degree in a related field.
• Experience in higher education or a large research environment.
• OSHA 30-Hour Certification preferred.
• Facilities Management Professional (FMP/CFM)

Classified Title: Assistant Dir Facilities & Project Mgmt
Job Posting Title (Working Title):Assistant Director Facilities & Project Management (KSAS Facilities & Planning Mgmnt)
Role/Level/Range: L/04/LE
Starting Salary Range: $86,300 - $118,600 - $151,000 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday / 8:30am - 5:00pm
FLSA Status:Exempt
Location: Homewood Campus
Department name: KSAS Facilities & Planning Mgmnt
Personnel area: School of Arts & Sciences