Proposal Writer / Manager

Job Title: Proposal Writer/Manager
Location: Remote / Silver Spring, MD
Clearance Required: None
Salary Range: $70K-80K
Application Deadline: June 30, 2026

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Description / Scope of Work:
IBSS seeks a full-time Proposal Manager and Writer to support IBSS' scientific and IT proposal development and new business capture activities. The ideal candidate has experience managing and writing Federal, state/local, and/or commercial proposals. Candidates must be highly organized, have strong attention to detail, and have the ability to work both independently and as a member of a team.


Key Responsibilities:

• Manage the end-to-end proposal lifecycle, including strategy planning, outlining, kick-off, content development, internal review (color teams and compliance), quality, production, submittal, and performance analysis
• Research and write management, staffing, and technical approach; past performance; staff experience/resumes; and other sections for proposals
• Take responsibility for developing compliant, compelling, and persuasive proposals with clearly defined win strategies
• Respond to RFIs, SSNs, market/industry refreshes, etc.
• Analyze RFIs, RFQs, and RFPs to determine proposal requirements and prepare compliance matrices, schedule, assignments, outlines, and related materials
• Facilitate proposal kick-off meetings, team touch base meetings, and color team reviews
• Document strategies including features, benefits, risks, mitigations, win themes, discriminators, value proposition, and competitive analysis
• Create outlines, storyboards, and mock-ups to ensure the proposal is compliant with requirements and evaluation criteria; lead storyboarding sessions
• Use proposal development workbook and Google/MS tools to manage/track schedule, tasks, assignments, and data calls
• Identify sources of information needed and customize for specific opportunities, audiences, and proposals
• Coordinate, review, and validate data calls with partners and internal subject matter experts
• Interview and collaborate with capture managers, solution architects, subject matter
• experts, and executive leadership to capture key concepts and document our approach
• Maintain and ensure consistent messaging, strategy, approach, and tone/voice across all proposal volumes, including price narratives and staffing approach
• Conceptualize ideas for graphics and work with a graphic designer to develop clear, meaningful graphics
• Edit and format proposals and other business development documentation
• Help develop and maintain robust content libraries and boilerplate content
• Strategize and implement new tools (including generative AI) and methods to increase efficiencies and accuracy throughout the capture and proposal process/content

Required Skills /Education/ Certifications & Qualifications:

• Bachelor's or Associate's degree
• ~5 years of experience coordinating, managing, and/or writing proposals, preferably federal
• Trained on Shipley's proposal development methods and best practices
• English proficiency
• Strong editing and proofreading skills, including content, grammar, and punctuation
• Strong analytical skills
• Excels at cross-team, collaborative environment
• Ability to interview technical experts to create written content
• Solid organizational and time management skills; experience managing tight schedules and tracking/managing multiple tasks, action items, and data calls
• Able to manage/write multiple concurrent proposals with short turnaround times
• Exceptional verbal communication skills
• Experience in Microsoft Word and Excel
• Experience building and/or maintaining content libraries

Desired Skills:

• Proficiency in Microsoft Word and desktop publishing knowledge
• Experience with Google Workspace and Adobe Acrobat Pro
• Experience with Microsoft SharePoint
• Experience with Salesforce
• Experience writing federal technical, management, and past performance volumes
• Adept at using AI to craft customized, proposal content
• Experience supporting scientific and/or IT/cyber proposals

About IBSS Corp.
Since 1992, IBSS, a woman-owned small business, has provided transformational consulting services to the Federal defense, civilian, and commercial sectors. Our services include cybersecurity and enterprise information technology, environmental science and engineering (including oceans, coasts, climate, and weather), and professional management services.

Our approach is to serve our employees by investing in their growth and development. As a result, our employees bring greater capabilities and provide exceptional service to our clients. In addition to creating career development opportunities for our employees, IBSS is passionate about giving back to the community and serving the environment. We strive to leave something better behind for the next generation.

We measure our success by the positive impact we have on our employees, clients, partners, and the communities we serve. Our tagline, Powered by Excellence, is a recognition of the employees that make up IBSS and ensures we deliver results with quality, applying industry best practices and certifications.
IBSS offers a competitive benefits package that includes medical, dental, vision, and prescription drug coverage with a company-paid deductible, paid time off, federal holidays, a matching 401K plan, tuition/professional development reimbursement, and Flex-Spending (FSA)/Dependent Care Account (DCA) options.

IBSS is an affirmative action and equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. Click to see that the EEO is the law. Please direct any inquiries to the HR department email at View email address on click.appcast.io.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Talent Acquisition Department at View email address on click.appcast.io