Administrative Support Professional I

Administrative Support Professional I

Posting Number
req26190


Department
College of Nursing


Department Website Link




Location
Tucson Campus


Address
Tucson, AZ USA


Position Highlights


Join a collaborative and innovative academic environment where your organizational expertise directly supports groundbreaking research and the next generation of nursing scholars. This position provides high-level administrative and operational support to the Associate Dean for Research and the PhD Director/NHS Division Chair within the College of Nursing, requiring the ability to effectively manage competing priorities across research, faculty, and doctoral program initiatives. Responsibilities include managing complex calendars, coordinating leadership and departmental meetings, preparing agendas and meeting minutes, facilitating communication across academic and research units, tracking faculty research metrics and funding activity, coordinating grant-related processes, and supporting research communications such as the Oracle newsletter. The role also contributes to doctoral program operations through coordination of faculty annual reviews, planning and budget tracking for initiatives such as the PhD RISE program, and support of key academic events. Success in this position requires strong organizational skills, sound judgment, and the ability to build collaborative relationships with faculty, leadership, and administrative partners across the college while ensuring the efficient execution of research and doctoral education priorities.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here .

Duties & Responsibilities


Leadership Administrative Support and Calendar Management

• Provide high-level administrative support equally (50/50) to the Associate Dean for Research and the PhD Director/NHS Division Chair.
• Manage complex calendars, schedule leadership and departmental meetings, coordinate logistics, and serve as a primary point of contact to ensure efficient daily operations and communication across faculty, staff, and university units.

Meeting Coordination, Facilitation, and Documentation

• Coordinate and facilitate research and academic meetings, including preparing agendas, organizing materials, tracking action items, and recording and distributing detailed meeting minutes.
• Support committees, forums, and departmental meetings to ensure effective communication and follow-through on priorities.

Faculty Research and Grant Support

• Assist with administrative processes supporting faculty research and grant activity, including coordinating mock reviewers for faculty grant submissions, tracking faculty research metrics, assisting with grant-related documentation and processes, supporting faculty annual review workload documentation, and maintaining organized records related to research initiatives.

Research Communications and Reporting

• Develop and distribute research communications, including the Oracle research newsletter and other updates highlighting faculty research activities, funding, and accomplishments.
• Compile and organize research information and metrics to support leadership reporting and faculty engagement.

Program Coordination and Financial/Operational Support

• Support operational and financial processes for the Office of Research Services and PhD program initiatives, including processing reimbursements and submitting financial documentation, tracking budgets for events, and assisting with planning and coordination of PhD program events such as the PhD RISE program in collaboration with the PhD Director.

Knowledge, Skills, and Abilities:

• Knowledge of administrative operations within higher education and familiarity with university policies, procedures, and systems.
• Strong organizational and time-management skills with the ability to coordinate multiple priorities, deadlines, and complex schedules simultaneously.
• Ability to support executive leadership through proactive calendar management, meeting coordination, and effective communication across departments.
• Skill in preparing meeting agendas, documenting detailed meeting minutes, and tracking action items to support organizational follow-through.
• Ability to compile, track, and organize faculty research metrics, grant activity, and program documentation.
• Knowledge of financial and administrative processes, including submitting reimbursements, tracking budgets for events or initiatives, and maintaining financial documentation.
• Strong written communication skills with the ability to develop and distribute newsletters, reports, and professional communications
• Ability to coordinate events and program logistics, including planning academic events and leadership initiatives such as PhD program activities.
• Ability to work independently, exercise sound judgment, and maintain confidentiality when handling sensitive faculty, research, and administrative information.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through experience required.
• 1 year of relevant work experience

Preferred Qualifications

FLSA
Non-Exempt


Full Time/Part Time
Full Time


Number of Hours Worked per Week
40


Job FTE
1.0


Work Calendar
Fiscal


Job Category
Organizational Administration


Benefits Eligible
Yes - Full Benefits


Rate of Pay
$25.50 - $31.87


Compensation Type
hourly rate


Grade
7


Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.


The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.


Career Stream and Level
PC1


Job Family
Administrative Support


Job Function
Organizational Administration


Type of criminal background check required:
Name-based criminal background check (non-security sensitive)


Number of Vacancies
1


Target Hire Date

Expected End Date

Contact Information for Candidates
Juyoung Park | View email address on click.appcast.io


Open Date
6/5/2026


Open Until Filled
Yes


Documents Needed to Apply
Resume and Cover Letter


Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at View email address on click.appcast.io.