Program Coordinator- Duplin County

Job Description

Job Description

POSITION DESCRIPTION

Position: 21st CCLC Program Coordinator Reports to: 21st CCLC Project Director Status: Part-Time, hourly Region: Duplin County, NC

Job Summary

The 21st CCLC Program Coordinator is a resourceful, detail-oriented, and collaborative team member who provides essential support in managing programs, tracking data, ensuring compliance, and overseeing on-site operations for a federal grant, under the supervision of the 21st CCLC Project Director. This role is critical to the smooth execution of programs, compliance with federal grant requirements, and the overall success of operations. The 21st CCLC Program Coordinator will work closely with the 21st CCLC Project Director and other team members to maintain efficiency, consistency, and adherence to organizational and grant guidelines. 

Primary Responsibilities

Program Support & Compliance:

• Ensure compliance with all 21st CCLC grant requirements and BGCA organizational guidelines.
• Assist in program planning, implementation, and evaluation to maintain high-quality service delivery, including the implementation of the required 21st Century curriculum.
• Support training and onboarding for new staff and Unit Directors, ensuring consistency in program expectations.
• Oversee program guidelines and expectations, ensuring alignment with organizational standards.
• Must be available to travel to BF Grady, Beulaville, and Wallace Elementary Schools to support staff and programming between 2 and 7:30 PM.

Data Management & Reporting:

• Manage data entry and tracking to ensure accuracy, compliance, and reporting efficiency.
• Assist in the preparation of grant reports, tracking performance metrics, and ensuring data integrity.
• Monitor and report on program outcomes and impact to support funding and operational decisions.

Staffing & On-Site Support:

• Provide on-site coverage as needed in the event of call-outs, no-shows, or staff vacations.
• Assist in coordinating volunteers and event support as needed.
• Ensure that all club programs and safety measures are effectively maintained and adhered to.
• Assist with the training of staff and volunteers as necessary.
• Plan and lead monthly program facilitator meetings.

Administrative & Operational Duties:

• Maintain county-wide communication with staff, ensuring clear and effective updates.
• Assist with the coordination of meetings, schedules, and training sessions.
• Support in developing and maintaining program-related documentation, records, and inventory.
• Help oversee operational efficiency and compliance at program sites.
• Help develop and steward collaborative partnerships with caregivers, community partners, and schools.
• Work with the 21st CCLC Project Director to follow yearly budget and program plans.

Qualifications & Skills:

• Bachelor’s degree from an accredited college or university, or equivalent experience.
• Minimum of 3 years of experience in a similar role, preferably in youth development, non-profit management, or education programs.
• A minimum of two years’ work experience in a Boys & Girls Club or similar organization, planning and supervising activities based on the developmental needs of young people, is preferred.
• Strong organizational skills with the ability to manage multiple projects, deadlines, competing priorities, and staff.
• Knowledge of grant compliance, reporting, and data tracking is preferred.
• Excellent verbal and written communication skills with an ability to work collaboratively across teams.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Suite, and data management systems.
• Ability to work flexible hours, including occasional weekends.
• A valid driver's license and the ability to travel between program sites.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and listen. This is largely a sedentary role. However, it may require standing, walking, bending, kneeling, and stooping. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. No personal protective equipment is required. Travel to Club sites is required, as well as some outdoor activity. Mileage reimbursement is provided for travel outside assigned counties.

DISCLAIMER:

The information presented indicates the general nature and level of work expected in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.