Remote/Hybrid Bookkeeper for Nonprofit Finance

3 weeks’ vacation/PTO annual accrual (accrual rate increases with length of service) 100% company paid Dental, Vision and “Silver Level” Health insurance Flexible work location/hybrid/remote work options, flexible schedule, and generous time-off guidelines 10 paid holidays annually 1 day paid volunteering time off 5 sick days accrued annually (up to 120 hours accrual limit) Location: Office is located in Sacramento (95816), with the option of up to 60% remote/telecommute (first three months onboarding/training period may require a greater proportion of in-person work). Reports to: Chief Compliance Officer About the Role: The Bookkeeper will work hand in hand with the Lead Bookkeeper, and will be responsible for recording grant, contract and fundraising revenue and expenditures in accordance with financial policies and relevant governmental rules, including accurately coding/tracking restricted revenue, inputting fixed asset entries, creating journal entries, and additional bookkeeping and administrative tasks. The Bookkeeper works within the guidelines, policies and mission of Alchemist CDC, a 501(c)3 non-profit organization. Alchemist CDC is currently using Quickbooks Enterprise for our accounting systems, and ADP Workforce Now for payroll. About Us: Alchemist CDC is a mission-driven organization that connects Sacramento area communities to land, food, and opportunity – toward a vision in which all neighborhoods are vibrant, equitable, healthy, and diverse. Our programs enhance the quality of life in under-resourced communities by improving access to nutritious foods, implementing community-supported public green spaces, and fostering economic self-sufficiency through business entrepreneurship and workforce development. Learn more about our organization and programs at: Essential job functions include (but are not limited to): Accounts Payable: Carry out day to day bookkeeping entries, g., input bills, create checks, etc. Compile accounts payables at least weekly and process payments – following established approval/review processes Record expenditure transactions that are of a regular and ordinary nature, and elevate large or unusual/un-allowed expenditures to senior staff. Follow up with vendors as needed to obtain ACH information and to identify outstanding AP Use farmers’ market data to create vendor reimbursement payments, create and email detailed receipts for vendors, and enter ACH payments for ~160 vendors/month with a short turn-around time. Maintain frequent and accurate communications with Program Directors/Managers and vendors about payments completed or pending on their respective programs. Track and input payouts received through online payment portals Code, process and sync expenses from company credit cards to our books and ensure proper recording of grant invoicing backup documents Budgets/Reporting: Generating customized/filtered expense and revenue reports according to program managers’/directors’ requests Research and answer questions from staff regarding vendor inquiries, donor payments, supply purchases, etc. Assist Lead Bookkeeper with Accounts Receivable: Compiling reimbursement grant invoices and related backup documentation as assigned Record revenue transactions that are of a regular and ordinary nature, and elevate large or unusual revenues to senior staff Carry out day to day AR tasks, g., input invoices/payments into Quickbooks, depositing checks, etc. Follow up with funders as needed and generate/monitor AR aging reports Assist Lead Bookkeeper with Taxes and financial compliance, including: Maintaining accurate records for generating 1099 and sales/use tax reports for filing (990/CA199 are outsourced to accounting firm) Generating reports for annual property tax filings Generating reports for workers compensation reports and reconcile those reports with workers comp billings Carry out bookkeeping procedures according to established accounting policies and procedures Maintain up to date and accurate financial documentation Assist in calculating and inputting liability adjustments Work interactively with the Lead Bookkeeper, project partners and program staff to ensure proper and timely reporting of revenues and expenditures. Ongoing education and research on financial rules to stay abreast of changes in financial reporting and best practices Notify senior staff of possible accounting errors Suggest improvements to Chart of Accounts, Item list and other classification systems Additional administrative and bookkeeping tasks as assigned Minimum Qualifications: Bachelor’s degree in accountancy or equivalent professional training and experience Minimum 1 year of relevant full-charge bookkeeping/accounting experience for a non-profit 501(c)(3) organization with a minimum of $300,000 operating budget. Knowledgeable about non-profit bookkeeping principles Practical and applied knowledge of GAAP Strong computer skills including a high level of proficiency with MS Excel Strong problem-solving skills Ability to interact effectively and respectfully with different kinds of people regardless of age, race, gender, sexual orientation, cultural background, etc. Thorough and detail-oriented. Accuracy is very important. Ability to analyze data and present it to laypersons in an understandable manner Ability to understand and adhere to invoicing requirements of multiple grants Proficient with accounting software (Alchemist CDC currently uses QuickBooks Enterprise) Demonstrated ability to handle confidential and sensitive information with professionalism and discretion Ability to communicate competently in written and spoken English Ability to work at a computer for 8 hours a day x 5 days/week Must have unrestricted work authorization to work in the United States Must reside in California Preferred (but not strictly required) additional qualifications: Prior experience with invoicing, recording and tracking expenditures for federal or state grants Proficiency and prior experience with QuickBooks Desktop Enterprise or other desktop QuickBooks system in a professional setting. Knowledge of tax and other compliance implications of non-profit status Prior experience with cost allocation procedures for non-profits Prior experience tracking restricted funds, e.g., prepaid grants or restricted private donations. Prior experience with accounting rules for construction projects and similar long term assets and related depreciation. A plus if you have prior payroll processing/recording experience, especially with ADP and/or with multiple dimensions tracking. Prior experience creating Docusign forms and organizing/maintaining submitted forms. To apply: complete online questionnaire and upload a copy of your resume As part of the interview/selection process, you may be requested to: Complete up to two interview sessions Provide up to 3 professional references Complete the following tests: Online Excel test Multiple choice knowledge test Critical thinking/applied knowledge test Additionally, you will be required to complete a criminal background check after a conditional job offer is made. Alchemist CDC will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Alchemist CDC is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage Alchemist CDC is an equal employment opportunity employer and does not discriminate against employees, job applicants or program service recipients on the basis of race, religion, color, sex, age, national origin, mental or physical disability, reproductive health decisions, sexual orientation, veteran or family status, traits historically associated with race, including hair texture and hairstyles e.g., braids, locks, twists, and other unspecified hairstyles associated with race, or any other status or condition protected by applicable federal, state, and local laws, except where a bona fide occupational qualification applies. This policy extends to all aspects of the employment relationship, including, but not limited to, recruiting, interviewing, job assignments, training, compensation, benefits, discipline, use of facilities, participation in Alchemist CDC-sponsored activities, termination, and all other terms, conditions, and privileges of employment. Alchemist CDC iscommitted to diversity, equity and inclusion among its workforce and our hiring process anonymizes all resumes and application form responses before making the first level decisions of which applicants to invite to interview, in order to mitigate any implicit/subconscious bias. Alchemist CDC provides reasonable accommodation to enable individuals with disabilities to perform the essential functions of the position. Please notify us if you need reasonable accommodation for any part of the application and hiring process. #J-18808-Ljbffr