Procure To Pay Analyst

Overview

The Procure to Pay Analyst supports business units with contract management, sourcing, and interactions with external suppliers. This role ensures requisitions, purchase orders, invoices, and expense reports comply with company policies. Key responsibilities include analyzing high volumes of transactions, meeting daily deadlines, and maintaining attention to detail. Preferred experience includes procure-to-pay processes, accounts payable, expense reporting, and wire processing systems.The analyst validates policy commissions and system feeds, troubleshoots discrepancies with IT and business units, and seeks guidance from senior analysts or managers when needed. Responsibilities also include creating and recommending purchase orders, auditing expense reports, and processing wire transfers. The role contributes to operational excellence by identifying and implementing process improvements, testing system upgrades, and maintaining procedure documentation. Strong communication skills, teamwork, and the ability to build effective working relationships are essential.

Responsibilities

What you will do:

• Transaction Processing:Ensure all requisitions, purchase orders, invoices, and expense reports strictly adhere to established company policies and procedures. Perform daily validations of policy commissions and system feeds to guarantee accurate integration into the payable system. Collaborate with IT and business units to troubleshoot and resolve any discrepancies or variances that arise.
• Support Functions:Provide expert assistance to business units in the creation and management of purchase orders for upcoming fiscal periods. Conduct thorough analyses of historical data to recommend optimal purchase order amounts to business units. Facilitate communication with suppliers by providing detailed payment information and verifying invoice accuracy, addressing any discrepancies proactively.
• Financial Transactions:Efficiently process wire transfers for investment and advisory fees with precision and adherence to protocol. Conduct comprehensive audits and processing of expense reports, offering expert guidance on Travel & Entertainment policies and system navigation. Execute three-way invoice matching for purchase order-related invoices, and collaborate with business units, sourcing, corporate procurement, and external suppliers to resolve any match exceptions.
• Operational Excellence:Actively participate in performance metric discussions and team huddles to drive continuous improvement. Identify and engage in opportunities for process enhancements, independently implementing agreed-upon solutions to optimize efficiency. Conduct rigorous testing of system upgrades and new software releases, updating policies and procedures accordingly to maintain compliance and efficiency.
• Decision Making and Fraud Prevention:Meticulously validate payment instructions and exercise discernment to identify and escalate potentially fraudulenttransactions. Resolve open or aged accounting transactions with precision, creating correcting journal vouchers as necessary tomaintain accurate financial records.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• High school diploma or GED required. -
• College degree preferred. -
• Experience with Word and Excel. - Required
• Experience with Procure to Pay, Accounts Payable and Travel & Entertainment Expense Reporting systems. - Preferred
• Demonstrated knowledge of Procure to Pay processes and systems preferred. -
• Demonstrated understanding of accounting and business concepts. -
• Proven verbal and written communication skills with ability to convey information in a clear, concise manner to internal and external stakeholders. -
• Demonstrated ability to work collaboratively in a team atmosphere. -
• Demonstrates the ability to establish and maintain effective working relationships with suppliers, internal team members and customers. -
• Demonstrated tactful and professional persistence in following up with various levels of associates to ensure items are resolved in a timely manner. -
• Proven strong attention to detail with excellent organizational skills. -
• Provide examples of maintaining high degree of accuracy associated with high volumes of work and/or multiple duties. -
• APPS Accredited Procure to Pay Specialist within 1 Year - Preferred

Work Setting/Position Demands:

• Works in an office setting and remains in a stationary position for long periods of time while working at a desk, on a computer or with other standard office equipment, or while in meetings.
• Requires the ability to verbally communicate and exchange accurate information to customers and associates on a regular basis.
• Requires visual acuity to read and interpret a variety of correspondence, procedures, reports and forms via paper and electronic documents, visual inspection involving small defects; small parts, and/or operation of machinery (including inspection); using measurement devices continuously. Visual acuity is required to determine accuracy, neatness, and thoroughness of work assigned.
• Requires the ability to prepare written correspondence, reports and forms using prescribed formats and conforming to rules of punctuation, grammar, diction, and style on a regular basis.
• Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts, and draw valid conclusions
• Performs substantial movement of wrists, hands, and fingers for continuous computer work.
• Extended hours required during peak workloads or special projects/events.

Travel Requirements:

• None